Classification Study 2013-14

In January, 2013 the Berkeley Unified School District initiated a Classification and Compensation Study to cover all job positions in the classified service (non-credentialed positions).

March 2014 Personnel Commission Newsletter
Compensation Study Information
June 2013 Personnel Commission Newsletter

New Job Descriptions

What is a Classification and Compensation Study?

The current Classification and Compensation Study (the Study) is a multi-phase process that began in early 2013 and is scheduled for completion in June, 2014. The goal is to align job descriptions with the current roles and responsibilities of classified employees and conduct a market analysis of compensation in similar or like jobs in other districts.

Why conduct a District-wide Classification and Compensation Study?

Our ability to recruit and retain a high quality workforce starts with clear and carefully developed job descriptions that reflect the scope of work for every classification.  An efficient and effective organization needs logically constructed job families that link and build positions upon each other, and in some cases, demonstrate career ladders within particular kinds of work.

The roles and responsibilities of employees, the skill sets, and working conditions and environments change over time with technological and organizational advances.

How will the Study be conducted?

Ewing Consulting Services has been hired to conduct the Study.  Mr. Ewing has provided consulting services to over 160 school districts, 40 community college districts, 30 county offices of education and a number of other organizations during his 28+ years providing human resource consulting services.

Every employee in the classified service is being asked to fill out a Position Information Questionnaire (PIQ).  (Position Information Questionnaire is available in Word format here.) Informational meetings for classified employees are scheduled for March 6, 2013.  Each employee will receive a copy of the Position Information Questionnaire at this meeting.  A copy of the PIQ will also be posted here when available.

If you we unable to attend one of the employee information meetings on March 6th, you can see the 40 minute presentation here: Classification Study Participant Training

The Study being conducted by Mr. Ewing and his staff is divided into ten phases:.

Phase 1-4  The three main sources for collecting the data and information needed to develop current job descriptions for our classified service are: 1) The Position Information Questionnaires (PIQs) that each classified employee is asked to complete, 2) Interviews of at least one employee in each position classification, and 3) Review and analysis of the current job descriptions and salary schedules.

Phase 5-6 Resulting job description drafts will be vetted by our staff and administration to verify that the descriptions accurately capture the work being performed.  An appeal process will be in place to address issues raised by staff or administrators.

Phase 7-8 Once the job descriptions are finalized, Ewing will conduct a market analysis to determine how Berkeley Unified School District compares with regard to pay for like services in other comparable and neighboring districts.

Phase 9-10  Mr. Ewing and his team will allocate all employees to a class and recommend a pay for that class.  The findings will be presented in a final report to the Commission, Cabinet and to appropriate administrators.  We estimate that Ewing will conclude the study by August.

More information on the phases is listed below in the general timeline.

Whom will the Study impact?

All classified employees are expected to take part in the study by completing the Position Information Questionnaire (PIQ).  Although not every job description will require significant changes, every classification will be reviewed and modified as needed.  At the completion of the Study, all classified positions will have job descriptions that accurately reflect the roles and responsibilities of the position.

All classified employees are asked to fill out the Position Information Questionaire (PIQ) and submit it to their supervisor by March 21.

Whom should I contact if I have questions about the Study?

There are several people involved in the Classification and Compensation Study.  A group of district personnel are serving as the Classification Study Committee.  The Committee is comprised of:

Kristin Collins, Principal at BAM
Tracie DeAngelis, Administrative Coordinator, HR
Lewis Jones, Director II, Facilities
Steve Collins, Plant Operations Manager and Representative of Local 21
Paula Phillips, Administrative Assistant for BEARS and President of BCCE
Marie Ferguson, Secretary for LeConte and Vice-president, BCCE
Rodney Lewis, Custodian II at Adult School and Vice-president BCCE/OSS
Randy Perez, Director, Classified Personnel

If you have questions about the Position Information Questionnaire, please contact your supervisor or  Tracie DeAngelis via email at traciedeangelis@berkeley.net of by phone at 644-8924.

You can also direct your questions to Randy Perez via email at randyperez@berkeley.net or by telephone: 644-8636.

What are the important dates and events during the study?

Proposed Timeline of Events
Classification Study

March and April 2014:
-Classification appeals concluded

April 2014:
-Finalizing the Compensation Study
-Personnel Commission will meet to receive and approve the study and make recommendations to the Board of Education
-Board of Education will meet to receive and consider recommendations from the Personnel Commission

May and June 2014:
-Negotiations with the bargaining unions