Superintendent’s Messages to Staff 2020-21

Gratitude and Respect

March 29, 2021

Dear BUSD Teachers, Staff, and Administrators,

It was a long road to get to this first day of reopened schools, and I know that it comes with a mix of excitement to see our students again, nerves about so many new rules, fatigue from a long year, and unease about the sheer challenge of the logistics to come back to school. For teachers who are beginning a new Distance Learning class, this moment is also challenging. All of this may feel like starting over.

As we start this next step in our service to our students and our community, please know how grateful we are of all your work. We felt this gratitude through the darkest moments of the winter, and about returning to school now, when the anticipation of the end of the pandemic is outpacing our collective progress towards that goal. This is not the first time that you are digging deep.

I know that for many – myself included – reopening today is bringing very serious dilemmas about how to hold equity at the center of our work. It’s true that the majority of all families, in every demographic group, want to return. This is important. And it’s also true at the same time that proportionally fewer African American, Latinx, Special Education, EL, and low-income families will return to in-person school. This is also important, and extra efforts to understand the ongoing needs of the families who will stay home are critical. We remain committed to serving our full community.

I also want to recognize that the process of reopening our elementary classrooms has been hard and filled with a number of unwanted surprises. A number of teachers were asked to take new roles for the final two months of the school year, and a number of smaller classes were consolidated because of a lack of substitute teachers. Despite our work in advance to understand the availability of substitutes, their availability was, in the end, extremely limited. If you were impacted by this, or have colleagues impacted by this, please know that I am aware of what this feels like and that I sincerely apologize for it.

A week from now, I hope that every one of you is able to step back and rest. Every member of the BUSD staff deserves this respite; you’ve more than earned it.

With great respect,

Brent Stephens

Superintendent

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Congratulations to Leaders at Willard Middle School and Berkeley High School on Pending Appointments

March 5, 2021

Dear Colleagues,

This email will be shared with parents and caregivers at Willard Middle School and Berkeley High School today.

Please join me in congratulating these school leaders who have demonstrated a deep commitment to the well-being of their school communities this year on their pending appointments.

__________________________________________________________________________________________________________

March 5, 2021

Dear Willard Community,

I write this evening with excellent news about leadership at Willard Middle School in the coming school year. After serving for a year on an interim basis, I’m pleased to share that both Mr. Albeck and Mr. Grau have accepted my offer to remain in their leadership positions as Principal and Vice Principal on a permanent basis. I plan to recommend to the Board of Education on March 10th that they each be permanently appointed to their roles.

I came to this decision after a great deal of direct observation of Mr. Albeck and Mr. Grau’s work this year; after consultation with key stakeholders about the costs and benefits of launching a search process in these conditions; and after thought about the need for stability during our community’s critical work towards reopening our schools. Both Principal Albeck and Vice Principal Grau have shown themselves to be steadfast in helping our students, families, and staff through this challenging year. And as we move resolutely towards a hybrid learning model on April 12 and five full days of in-person schooling in the Fall, their leadership will continue to be pivotal for the Willard community.

Please join me in congratulating both Mr. Albeck and Mr. Grau on their pending appointment, and in thanking them for their service to our community!

Warmly,

Brent Stephens

Superintendent

______________________________________________________________________________________________________

March 5, 2021

Dear Berkeley High School Community,

I write this evening with excellent news about leadership at Berkeley High School in the coming school year. After serving for a year on an interim basis, I’m pleased to share that Principal Juan Raygoza, Vice Principal Kiernan Rok, and Dean of Students Claudia González have accepted my offer to remain in their leadership positions on a permanent basis. I plan to recommend to the Board of Education on March 10th that they all be permanently appointed to their roles.

I came to this decision after a great deal of direct observation of Mr. Raygoza, Mr. Rok, and Ms. González’s work this year; after consultation with key stakeholders about the costs and benefits of launching a search process in these conditions; and after thought about the need for stability during our community’s critical work towards reopening our schools. All three leaders have shown themselves to be steadfast in helping our students, families, and staff through this challenging year. And, all three are well known to BHS; they have all been a strong presence on the BHS campus in their previous roles, demonstrating for years their commitment to the BHS community.

As we move resolutely towards a hybrid learning model on April 12 (for Grade 9) and April 19 (for Grades 10-12), and five full days of in-person schooling in the Fall, their leadership will continue to be pivotal for the BHS community.

Please join me in congratulating Mr. Raygoza, Mr. Rok, and Ms. González on their pending appointments, and in thanking them for their service to our community!

Warmly,

Brent Stephens

Superintendent

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Staff Vaccination Update and Community Reopening Message

February 26, 2021

Dear Colleagues,

As you know, BUSD staff began receiving vaccinations this week at Golden Gate Fields through our partnership with the City of Berkeley.

The City informed us this afternoon that they expect to have a vaccine appointment link available on Monday for the next round of vaccinations. Once we hear from the City on Monday, we will reach out to staff scheduled for the next round of appointments. As always, appointment availability is subject to vaccine supply.

Please address any vaccination questions to: covidconcerns@berkeley.net

Please enjoy what looks to be a mild, mostly sunny weekend.

Brent Stephens
Superintendent

(This message will be distributed to families this evening.)

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Further Information on the Vaccination Schedule for BUSD Employees

February 19, 2021

Dear BUSD Colleagues,

 

Today the City of Berkeley provided us with special BUSD-only links for a first round of COVID-19 vaccination appointments for some of our employees for the week of February 22nd. This vaccination round is designated for BUSD staff working at our PreK and elementary schools. Individual emails are going out to the staff who are eligible for this round of vaccination appointments. Over the next four weeks we will be given additional links for other employee groups, as described below.

 

In this letter, we offer an update on the specific composition of each vaccination grouping. The size of each week’s grouping is determined by the City of Berkeley’s availability of vaccines. These groupings may change depending on the availability of vaccines.

 

Vaccine Groupings, City of Berkeley’s Appointments for BUSD  (Subject to Availability)

 

Week of Feb 22, PK-Grade 2

• Teachers and assistants for PK-2 Classes

• School Office (Principal, Vice Principal, Secretary, Counselors)

• On-site Elementary Classified (eg Food Service, Custodial)

 

Week of March 1, Grades 3-5

• Teachers for 3-5 Classes

• Active Long Term Substitute Teachers

• Instructional Support Staff (IAs) (Elementary)

• Student Teachers

• BEARS and LEARNS

• OFEE/Library/VAPA Staff

• Maintenance, Groundskeeping

• Bus Drivers

• Contracted After-School Providers (e.g. BACR, Kids’ Village)

 

Week of March 8 and/or March 15, Middle and High School

• Teachers (Middle and High)

• Instructional Support Staff (Middle and High)

• Active Long Term Substitute Teachers

• School Office (Principal, Assistant Principals, Secretary, Counselors, Ancillary)

• On-site Secondary Classified (Food Service, Custodial, Safety Officers)

• Athletic Coaches

• Other instructional programs (e.g. RISE)

 

Date TBD: District Office, Working in Person

• Admissions, Technology, Business Services, District Managers

• District Office Managers

• Schools Fund Staff

• OFEE/Library/VAPA Administrators

• Construction Managers

• Berkeley Adult School Staff

• District Office employees working remotely

• Board of Education

• Superintendent

 

How the Vaccination Process will Work

• Vaccine groups will receive an email from the District with a vaccine appointment signup link.

• This email will indicate a signup deadline.  If you don’t sign up by that time, the City will send  the signup link to other Berkeley community members on their vaccine priority list.

• This link must not be shared with anyone. The City has indicated that if they see more signups than the agreed-to group number, they will cancel all appointments and start over. This will result in a vaccination delay for all BUSD staff.

• All BUSD staff members are permitted to leave work during the duty day for the purpose of receiving a vaccine. Please inform your supervisor or principal about the date and time of your appointment. Teachers, please alert your families that class will be cancelled because of your vaccination appointment.

• The vaccine is provided at the West Buchanan Street Parking lot (Golden Gate Fields). This is primarily a drive-through site, but they are also taking walk-ups, and they’ve seen some bikes in the car lane too.  Additional instructions will be given as part of the sign up process.

 

Vaccinations at the Oakland Coliseum

While you are waiting for the Berkeley vaccination appointments, you may also wish to look into the appointments offered through the State vaccination site at the Oakland Coliseum. Currently these are available for people over 65 from many Bay Area counties, as well as to school staff from Alameda County. You may use the MyTurn link to find vaccination appointments by indicating “Education and Childcare” as your occupation.. We advise you check back frequently at the website, as they seem to be releasing appointments in batches, especially in the morning. It is our understanding, although it is not clear on the website, that school staff who live outside of Alameda County may use their Alameda County work addresses for verification of eligibility.

We also understand that soon Contra Costa residents who work in education and certain other essential services will also become eligible for vaccination at this site.

 

BUSD staff may also register at the Alameda County notification site to be notified when  vaccinations appointments are available and receive details on where to be vaccinated.

 

Per the graphic below, here’s a reminder of what identification you should bring for the Oakland Coliseum vaccination appointments:

• Photo ID

• Proof of Age

• Proof of Home or Work Address

• Appointment Verification (if provided)

• Employment Verification (the BUSD essential worker verification letter)

 

Questions about vaccinations can be directed to covidconcerns@berkeley.net.

More information about vaccinations is available at the California’s COVID-19 website.

In Partnership,

Brent Stephens
Superintendent

Oakland Coliseum Appointment Information

COVID-19 Vaccine Information

What to Expect (handout)

What to Expect (video)

Facts about COVID-19 Vaccine (site)

FAQ Handout

Vaccine Manufacturer Information

Pfizer Vaccine (main site)

Pfizer Fact Sheet

Moderna Vaccine

Moderna Fact Sheet

 

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Important Update about Vaccine Schedule Plans

February 17, 2021

Dear BUSD Colleagues,

Please take the time to read this important message about vaccinations for BUSD staff.

Last night, we were able to reach an important agreement with the Berkeley Federation of Teachers about vaccinations through the City of Berkeley.

The agreement, if ratified by BFT, establishes a timeline for vaccinating our employees:

Employee Vaccination Schedule, in partnership with the City of Berkeley

Week of February 22:
School staff: Grades PreK-2, Elementary School Office and on-site Classified staff

Week of March 1:
School staff: Grades 3-5;
Additional Phase 1 Teachers and Staff

Weeks of March 8 and March 15:
Middle and High School staff

Additional Appointment Blocks later:
Other BUSD employees

We will share more detailed information about the schedule and the employee groups as soon as possible.

If we are able to maintain this vaccination schedule, the agreement with BFT also establishes the following timeline for reopening our schools into a hybrid model if the Public Health Department allows for reopening at each level.  (A distance learning model will also be provided for families who do not opt to send their children to school.)

School Re-Opening Target Dates (Hybrid Model)

Monday, March 29:
Reopen Preschool, Transitional Kindergarten, and K-2

April 5-9:
Spring Recess

Monday, April 12:
Reopen Grades 3-5;
Grades 6-8;
U9 Program at Berkeley High;
Berkeley Technology Academy;
Berkeley Independent Study

Monday, April 19:
Reopen Grades 10-12

These reopening dates could  move forward by one week if all BUSD employees receive the Pfizer vaccine, which has a shorter interval between doses than the Moderna vaccine. (The vaccines are equally effective.) The second dose for the Pfizer vaccine is 3 weeks after the first dose, and the second dose for the Moderna vaccine is 4 weeks after the first dose.

Vaccination Appointments: What We Know Right Now

We will receive a link to a set of drive-through appointment times at Golden Gate Fields starting on February 22 and lasting for a few days. BUSD will receive links for following groups a few days in advance of when vaccinations are scheduled. The City vaccine supply varies from week to week, and with the adverse weather in the Midwest and South supply has been more unstable. For example, the City only received half of the anticipated supply this week.

We will either schedule these appointments centrally or, more likely, send the link to employees in each group so that they can schedule their own appointment during the window that is assigned to BUSD. When you receive your first vaccine dose, you will be given a date to return for your second dose, either three or four weeks later.

Please actively monitor your BUSD email account in the coming days for information about vaccinations, and remind your colleagues to do the same.

Golden Gate Fields Vaccination Center – 1 Buchanan Street, Albany

Employees will need to get themselves to the Golden Gate Fields drive-through and walk-up vaccination site at the base of Buchanan Street, Albany. The vaccination center will be staffed by Curative and by City of Berkeley employees.  We ask BUSD employees to be courteous and patient through the process.

Employees Will Be Excused For the Time To Travel To/From Golden Gate Fields

All employees will be excused from their workday duties for the time required to be vaccinated. This includes remote teaching responsibilities.

We will communicate to managers and families about this expectation for employees, and that there may be a disruption to teaching and other duties. We encourage teachers to alert their students and families that you may need to cancel class when it is your turn to be vaccinated.

Appointments are for BUSD Employees Only

There were reports from the City that over the last two days of Phase 1B vaccination registration that many individuals appear to have shared the Phase 1B link with friends or “linehopped,”which diminished the already limited supply of vaccines for those eligible to receive one.  The link is a live link, and if shared can be used by the recipient, so employees should not share our BUSD-specific link to vaccines with anyone who does not work for BUSD.

These appointments are very limited, and employees who want a vaccine will be expected to make every effort to report on time for their appointment. We will work with the City on procedures for employees who miss their appointment, but we should all expect that make-up appointments will be limited.

Employment Verification

Employees will need their BUSD “Employment Verification” letters, which were sent by Assistant Superintendent Samantha Tobias-Espinosa last week. (Search your email for the subject line “Essential Worker Verification Letter for Vaccine.”) We’re aware that a few employees did not receive their letter and we are working to resolve this. Employees who did not receive a letter should contact Ms. Tobias-Espinosa by email at samanathatobiasespinosa@berkeley.net.

Vaccine Options

Employees have the option of seeking the vaccine from other providers. The County of Alameda has announced the possibility of vaccine appointments for educators at the Oakland Coliseum, which will be available to schedule via the My Turn App. Health care providers and drug stores such as CVS and Walgreens may also begin vaccinating educators in the relatively near future, but it is likely that some of the earliest appointments will be available through our partnership with the City of Berkeley’s Golden Gate Fields location.

It is being reported in the news that this week’s winter storm is disrupting supplies of the vaccine across the country, but the City did receive its shipment yesterday, and we are being assured that vaccinations starting the 22nd will not be interrupted. Vaccine supplies may be somewhat unpredictable however, and we’ll keep all our employees updated as we go along.

Vaccinations are not mandatory. Employees who choose not to be vaccinated are not exempt from reporting to work or performing their regularly assigned duties, and the reopening timeline applies to these employees as well.

For further information about the vaccines, their safety and efficacy, please see “About the COVID-19 Vaccine” below.

“Phase 1” Volunteers for In-Person Student Support

In addition to this exciting news about vaccines, we will also be communicating further about opportunities to volunteer for in-person instruction during the month-long period between now and the reopening of our schools. Please be on the lookout for this information as well.

I’m appreciative of the City for their partnership, and to all of you. This is a very positive milestone in our efforts to stay safe and reopen our schools during this awful pandemic, and we’re all very fortunate to work together with such a strong and dedicated group of colleagues to serve our children and families.

In Partnership,

Brent Stephens

Superintendent

 

About the COVID-19 Vaccine

Here is a brief summary from California’s COVID-19 website about the vaccines, which I encourage you to read:

• Vaccines authorized by the FDA have been shown to be safe and effective in clinical trials.

• The Pfizer and Moderna vaccines are up to 95% effective against a person becoming ill with COVID-19.

• The U.S. vaccine safety system ensures that all vaccines are as safe as possible. Learn how the federal government is working to ensure the safety of COVID-19 vaccines.

• Vaccines help our immune system fight infections in the future. COVID-19 vaccines will protect us from the virus that causes COVID-19 without having to get the illness.

• It typically takes a few weeks after the last dose in a series to become fully protected. On the days after taking the vaccine, you may have a sore arm, aches, fatigue or fever, but these are not harmful. These symptoms signal that your immune system is developing protection from the virus.

• You can read more from the CDC on Benefits of Getting a COVID-19 Vaccine.

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Clarification on Vaccine Appointments

February 15, 2021

Dear BUSD Staff,

Over the course of the day, we have been seeking clarification from the City of Berkeley about the vaccination appointments at Golden Gate Field that the City announced for workers in Phase 1B.

The City has clarified that only educators and school staff who are currently working in person should make an appointment for the February 17, 18, 19, 20 dates.

I have just confirmed with the City that at this time, they would like to limit these appointments to teachers and staff who are currently working with BUSD student cohorts at Malcolm X, Rosa Parks and Ruth Acty elementary school locations, as well as coaching and athletic staff at Berkeley High school, and all in-person classified staff who currently work in person at a school site, such as custodial staff.

If you have already signed up, but are not currently working in person with or around BUSD students, please cancel your appointment, so that it may be made available to others who are currently working in person at schools, as well as grocery workers and those over 65 who are also in the current priority list.

I appreciate that many of you have signed up in anticipation of working in-person later this spring, and you want to get the vaccination cycle going soon. Please be assured that we expect to be able to announce additional dates for vaccines that will become available for a wider range of BUSD employees very soon. We are working with the City to create special BUSD-specific vaccination appointments, and we expect to have details about these appointments in the coming day or two.

Also, Alameda County may soon be releasing vaccination appointments to educators at its Coliseum location. As soon as we learn more about this option, we will let you know.

I acknowledge that this is confusing, but I am confident that we are very close to having more vaccine appointments available soon. I appreciate your patience and understanding as these new processes are being established by City and County health officials. I look forward to sharing news of further appointment dates – I’ll be back in touch no later than Wednesday!

Best –

Brent Stephens

Superintendent

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Berkeley Vaccines Now Available for In-Person Education Staff

February 15, 2021

Dear Colleagues,

As we anticipated in our note to staff on Friday, the City of Berkeley has just announced they are expanding eligibility for COVID-19 vaccinations to include:

…all those who LIVE OR WORK IN BERKELEY who are employed in “IN-PERSON EDUCATION AND CHILDCARE.”

The vaccination site is at the foot of Buchanan Street in Albany.

Make an appointment: Wednesday, Feb. 17 & Thursday, Feb. 18

Make an appointment: Friday, Feb. 19 & Saturday, Feb. 20

After scheduling, you will receive a confirmation email with the date and time of your appointment. They will verify appointments with identification at the site.

COVID-19 vaccines are free to everyone. You do not need insurance to get a vaccine. However, those who have medical insurance will need to provide their insurance information.

Employment verification required for those under 65
All BUSD employees should have received a “confirmation of employment” letter on Thursday, February 11, which can be used at your vaccine appointment. The City of Berkeley will use this letter, together with a picture ID, to verify your eligibility. You can also bring a recent pay stub or work ID badge.

If you have health insurance, you’ll be asked to upload a photo of your medical ID card when scheduling your appointment. Follow these steps to add your card:

• Take a photo of your card.
• Send the photo to your email.
• Open email and save the photo to a file on your computer.
• Upload the photo from the saved file using file manager.

If you are unable to do this on the insurance page, click on the box that says “I do not have my insurance card” and click continue to move to the next screen. You may have to enter some additional medical information. Bring your medical card with you to the appointment.

If you do not have health insurance, disregard these instructions. You do not need insurance to be vaccinated and will not be charged to receive a vaccine.

Questions? Call Curative, Inc. at 888-702-9042.

Additional Vaccinations

BUSD will have additional details about district-sponsored vaccinations in the next few days. If you are not able to secure an appointment now, or choose not to schedule one, please know that we are working closely with the City to provide vaccination opportunities specifically for BUSD employees.

We will continue to keep all our employees informed as we learn more. We are pleased by this first step towards vaccinating all BUSD employees who want to be inoculated, and look forward to sharing more soon.

Sincerely,

Brent Stephens,

Superintendent

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Important Update on BUSD Staff Vaccinations

February 12, 2021

Dear BUSD Colleagues,

I’m writing with a brief update about vaccines for school staff.

We understand that the City of Berkeley will announce this evening that it has started Phase 1B of its vaccination program. Phase 1B includes all BUSD staff, whether or not you are a resident of Berkeley.

You can register to receive information about vaccine appointments from the City of Berkeley at this website.

All BUSD employees should have received a “confirmation of employment” letter yesterday, which can be used for your vaccine appointment.

In addition to this opportunity to register yourself to be vaccinated, we are in close contact with City officials about organizing a vaccination event that is specifically for BUSD employees. We are optimistic that we will be able to partner with the City to automatically provide vaccination appointments to all employees during the work day. We believe that we will be able to report more about this after the long weekend, and that these automatic vaccine appointments could be available within about a week.

After so many long, challenging months, this news comes as welcome relief for all of us.

Please enjoy your long weekend, and thank you for all that you do.

Brent Stephens

Superintendent

Vaccination represents a strong additional layer of protection against COVID-19. To learn more about vaccine safety, please visit this State of California website.

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COVID-19 Vaccination Information for BUSD Staff

February 9, 2021

Dear BUSD Colleagues,

Starting this week, California will begin permitting school staff to be vaccinated against COVID-19 as part of “Phase 1B” of its vaccine distribution plan. This means that once supplies are available, BUSD employees will be eligible to be vaccinated. At this time, the demand for vaccines in Alameda County and in the City of Berkeley far exceeds the available supply. The District has provided a list of employees to both the City and the County for their planning.

Meanwhile, because we cannot predict where vaccine supplies will become available first, we encourage employees to register for a vaccine and stay informed about your eligibility status through multiple options. You can choose to select any or all of these methods:

1. Register with your Healthcare organization. Check with your provider (which is Kaiser for most of us) about vaccination appointments for K-12 education workers. Here is Kaiser’s webpage about vaccine distribution in Northern California. Currently the webpage still shows Kaiser is still in Phase 1A, prioritizing health care workers and those over 75, but this should change once supplies become available.
2. Sign up with the City of Berkeley. BUSD staff, whether or not they live in Berkeley, may be eligible to obtain vaccines through the City of Berkeley when supplies become available. BUSD staff can fill out this form with the City of Berkeley to be notified of vaccine eligibility and opportunities throughout Berkeley.
3. Sign up with Alameda County. BUSD staff can register at the Alameda County notification site. Scroll down to select “TK-12 School” in the occupation menu. You will get notified when a vaccine is available and receive details on where to be vaccinated. Note that although the site states it is for residents of the County, we have been advised that all BUSD staff can also register here, regardless of where they reside. If you don’t live in Alameda County, use your work site zip code to register.
4. Sign up with the California state notification site. You can also check your vaccine eligibility and register for updates at the State notification site (which will be connected to the Oakland Coliseum site that will open on 2/16).

We are working with both the City of Berkeley and the Alameda County Public Health offices to prepare for the possibility that they can offer vaccines directly to BUSD staff. These efforts are still very preliminary, and we have been informed by both agencies that supply shortages are slowing the overall vaccination timeline. It is likely that there may have to be a prioritized roll-out within the various newly eligible groups in Phase 1B, which includes educators, emergency service workers, and those over 65 years of age.

This week, BUSD will be providing an employment verification letter to all employees so that they have proof to provide to any vaccine provider of their status as an education employee.

As we learn more about offering each of these options for school staff vaccinations, we will update you.

Sincerely,

Brent Stephens
Superintendent

About the COVID-19 Vaccine

Vaccinations are currently not a required element of California’s guidelines for school reopening, and layered safety strategies like masks, distancing, handwashing, screening, and contact tracing, continue to provide strong protections against the virus.

Here is a brief summary from California’s COVID-19 website about the vaccines, and I encourage you to read it.

Vaccines authorized by the FDA have been shown to be safe and effective in clinical trials.

The first two vaccines are up to 95% effectiveness against a person becoming ill with COVID-19.

The U.S. vaccine safety system ensures that all vaccines are as safe as possible. Learn how the federal government is working to ensure the safety of COVID-19 vaccines.

Vaccines help our immune system fight infections in the future. COVID-19 vaccines will protect us from the virus that causes COVID-19 without having to get the illness.

It typically takes a few weeks after the last dose in a series to become fully protected. On the days after taking the vaccine, you may have a sore arm, aches, fatigue or fever, but these are not harmful. These symptoms signal that your immune system is developing protection from the virus.

Benefits of getting vaccinated
COVID-19 vaccines are meant to prevent you from getting COVID-19 and from spreading it to others. The ability of COVID-19 vaccines to protect us from spreading the virus to others is not yet known, but is being studied carefully.

Read more at CDC’s Benefits of Getting a COVID-19 Vaccine.

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State of the District 6 pm, Extended Conversation on Reopening 7 pm, Wed. January 27

January 27, 2021

Dear Colleagues,

I hope you’ll join me at the State of the District meeting tonight at 6:00 pm.

The meeting will be held at this Zoom webinar link.

At tonight’s meeting, I will provide updates about:

• Accomplishments during the Fall of 2020
• State funding for the 2021-2022 school year
• News about BUSD community engagement efforts in the Spring related to our Local Control and Accountability Plan, middle school student assignment, and the revision of the district’s English Learner Master Plan.

I plan to extend the State of the District meeting from 7:00 – 8:00 pm in order to host an informal, unscripted conversation with the community about reopening our schools for in-person learning. I have invited several parents with varying viewpoints on school reopening to enhance this discussion, and I will also take live questions.

This extended meeting will be held at this same Zoom webinar link.

Brent Stephens
Superintendent

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Superintendent’s State of the District on Wednesday, January 27

January 15, 2021

Dear Berkeley Community, Families and Colleagues,

Even though only two weeks have passed since New Year’s Day, it feels much longer, given all that has happened. We’re all contending with “pandemic fatigue,” even with vaccines on the horizon. We miss being with each other, we miss school, and on top of it all, we are haunted by the horrifying assault on the Capitol and continued threats to safety, to racial justice, and to our democracy.

I am hoping we can take the next few days ahead, with the commemoration of Martin Luther King Jr.’s life, and the inauguration of new leadership, to take a deep breath, remember Dr. King’s words about our “inescapable network of mutuality,” and recommit ourselves to the well-being of our beloved community.

Here at the District Office we continue working toward opening our schools for in-person learning, incorporating the Governor’s new Safe Schools for All Plan, while also working to build the budget and plans for the 2021-2022 school year..

I will be sharing some of my thoughts about the path ahead at the annual community meeting known as the Superintendent’s State of the District on Wednesday, January 27 at 6:00 pm. Please join me at this Zoom Webinar link. We will also record the meeting to upload to our District YouTube channel.

I hope we can spend this weekend being gentle with ourselves and those around us, connecting in meaningful but safe ways with friends and loved ones, grounding ourselves in the beauty of the natural world, and finding further reservoirs of hope.

It is uplifting to know that on Tuesday, January 20, a former Thousand Oaks Elementary School student will be sworn in as the first woman, and the first Black and South Asian Vice President of the United States. Vice President-Elect Kamala Harris is a reminder of why we collectively do the work we do to educate BUSD students. I hope this moment is inspiring to you and your family.

Warmly,

Brent Stephens, Ed.D.

Superintendent

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Curative COVID-19 Testing Advisory

January 8, 2021

Dear BUSD Staff,

This week, we learned about an advisory issued by the FDA about Curative’s COVID-19 test. The advisory indicates the FDA’s concern about the rate of false negatives, and points out two concerns about the current use of Curative tests around the country: that the test must be supervised by trained staff, and that the test was originally approved for use with individuals who have experienced symptoms of COVID-19 prior to be given a Curative test. As a reminder, BUSD testing is proctored by trained registered nurses. We added a third nurse to the District’s testing team this week.

The FDA has provided no data or guidance to accompany its advisory

We are now seeking additional information from Curative and other public health agencies about the FDA advisory, and we understand that Curative disputes the FDA’s concerns.

Meanwhile, many jurisdictions, including school districts and cities across the country, continue to see value in the Curative test, even with the potential for false negatives, as an element of the tools we have at hand. In consultation with local health officials, we feel for now that it is best to continue the use of Curative tests as one element of our overall risk mitigation strategy, alongside social distancing, face coverings, symptom screening, contact tracing, facilities modifications and other hygiene practices. We will continue to keep you updated as we learn more and explore additional options.

Sincerely,

Brent Stephens

Superintendent

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Winter Holiday, and Planning for 2021

December 18, 2020

Dear BUSD Colleagues,

As the winter holiday approaches, I want to thank you again for all you are doing to support students, schools, and each other during this challenging time. I deeply appreciate each and every one of you.

I wish you all the very best for the upcoming winter break, when I hope you can take time for yourself to rest and relax. Here’s to saying farewell to 2020, and to emerging into a better year together.

Warmly,

Brent Stephens

Below is a message to families which is also going out today as an update on District plans for January 2021. Given the current Stay-at-Home orders for our county, I needed to let families know that it would not be possible to open schools, even in a hybrid learning environment, in early January.

We still have a ways to go, both in terms of the trajectory of the spread of the virus, and in terms of agreements with our labor partners, before we will be ready to bring more students back to campus. This will be deeply disappointing to many families, but in the interests of transparency, I feel it is important to share where we are at this point in our plans and discussions.

December 18, 2020

Dear BUSD Community,

On this final day of instruction for 2020, I write to wish you and your family as happy a holiday as possible. I hope that these coming days of school vacation offer some respite and a change of pace.

While we are passing through yet another tough time in this epidemic as the surge continues both locally and across every part of our country, there is at least some light ahead, as vaccines have been delivered this week to some of our local health care workers, and we look forward to the possibility of more widespread availability of the vaccine in 2021.

I continue to be very thankful to everyone in our BUSD community for your diligence in protecting the health of our community. It is particularly hard to enter the holiday period, when we would ordinarily look forward to gathering with friends and family, under another Stay at Home order, but I know we are all determined to continue to do our part to slow the spread of the virus.

Looking Ahead

The Alameda County Stay at Home Order, which was imposed on Wednesday of this week, will remain in effect until at least January 7. We don’t know when the County will be redesignated from Purple to a lower, less restrictive Tier. However, since COVID-19 transmission rates continue to rise in an alarming way, and as a result of the mandatory public health orders, the Board of Education’s January 13th target date for reopening Pre-K and Grades TK-2 program is simply not possible to meet.

This means that we will return in January to Distance Learning, for all grades, and that we cannot say at this point when our schools will reopen. All public school districts in Alameda County are in the same situation.

The Board of Education, at its most recent meeting on December 16, directed staff to continue negotiating with the district’s union partners so that we are ready to open as soon as it is safe and legal to do so. Leadership of the Berkeley Federation of Teachers (BFT), our teachers’ union, as well as district staff, have spent many, many hours planning for, and participating in, these negotiations. I appreciate BFT’s partnership as we work through the many complications of a hybrid reopening plan for our elementary schools.

After weeks of bargaining about school reopening, we also now have a clear idea of some differences between the district’s current view on how to reopen elementary schools and the proposals BFT has put forward.  BFT leadership noted some of these differences in our positions during the union comment period at the December 16 School Board meeting.  Among these differences, some of the more substantial ones are:

• • Who Should Teach In-Person. The district has created a process for employees who are at higher risk from COVID-19 to seek a legal accommodation from in-person work. The district believes that this accommodations process provides strong additional protection for high-risk individuals. BFT is proposing that only teachers who volunteer to provide in-person instruction would do so.

• • When Elementary Schools Should Reopen. The district believes that we should reopen when the community transmission rate returns to the Red Tier, in keeping with state and county public health guidelines. BFT has proposed that school reopening would begin when the City is in the Orange Tier, and that schools would close again if the City returns to the Red Tier.

• • Student COVID-19 Testing. The district is working diligently to create a student COVID-19 testing program. However, because it is not a requirement for reopening, testing cannot be made mandatory for students. The state has also not provided any additional resources to districts to support student testing. For these reasons, the district does not feel that student COVID testing should be a prerequisite for school reopening. BFT has proposed that students must be tested in order to attend school.

Our teachers are performing heroic work this year, as they engage, instruct, and inspire students over remote platforms that are far from ideal. They have my gratitude, respect, and admiration. As I share this information about the bargaining process, I strongly assert my respect for our BUSD teachers and our classified staff, whom we care for and admire, as well as my concern for their safety, alongside my strong belief that our students need to be back in school.

All of this is to say that we will begin in January without knowing when we will be permitted to reopen schools due to health conditions, and also without knowing when we will have labor agreements in place to reopen. The bargaining process is both a legal requirement, and a way of increasing the chances that our school reopenings will succeed.

For those of you who have students in our middle or high schools, please know that we continue to work on plans for a hybrid opening of school for our older children as well.  We also continue to work on constantly improving the Distance Learning experience for all children, as we know that Distance Learning will remain a component of schooling for all students for most or all of next semester.

I know that BUSD and all four of our unions remain committed to reaching agreements about how and when to reopen our schools safely. We will keep the community informed about our progress, including our ability to reach each of the milestones in the bargaining process: a Tentative Agreement reached by the bargaining teams, ratification of the Tentative Agreement by each union’s general membership, and then Board of Education approval.

We’re going to persevere through this challenge together, as a community. For the next two weeks, please accept my very best wishes for the well-being of your family.

Sincerely,

Brent Stephens

Superintendent

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BUSD COVID-19 Protocols and Free Wellness Resources

December 11, 2020

Dear Colleagues,

Thank you to those who attended the December 9 All-Staff Meeting. If you weren’t able to attend, you may view the recorded meeting at this YouTube link.  You must be logged in to your @berkeley.net account to make this work. The slide deck from the all-staff meeting is attached to this email.

The meeting covered the following:

1. Update on Local COVID-19 Health Conditions

2. COVID-19 Information Resources and Key Definitions

3. BUSD COVID-19 Case Communications and Protocols

4. BUSD’s COVID-19 Testing Program

5. Vaccine Distribution Update and Resolution

6. Self-Care with Claremont Employee Assistance Program (EAP)

Please note that due to their company policy, the wellness presentation from the Claremont EAP representative is not included in the recording, however the slide deck from the Claremont EAP presentation is attached below.

Important Wellness and Self-Care Information During these Challenging Times

Claremont EAP offers an abundance of free wellness resources to BUSD staff. These resources are especially important right now, given the challenges so many are facing, the upcoming holidays, and the ongoing COVID-19 concerns and Shelter in Place Orders.

 If you or your household family members or children through the age of 26 (regardless of residence) need assistance, please take advantage of the various resources offered through the EAP to help you decompress and manage emotional health concerns or life challenges.

Please take a few minutes to review this information below or visit the Claremont EAP website.

You may also view this Claremont EAP Employee Orientation Video.

Contact the EAP if you need help dealing with:

• Stress, anxiety, grief or depression

• Parenting or finding care for a loved one

• Professional concerns

• Financial hardship

• Legal Issues

 

The EAP is 100% confidential and available 24/7 365 days per year.

The EAP offers no-cost counseling and a referral service that puts you in touch with experts who are available via phone or video.  Each member of your household and your children are provided with up to eight (8) counseling sessions per incident per rolling 12 months.

Claremont EAP also offers a Positivity Center where you will find online resources based on Positive Psychology and Mindfulness and self-help techniques to improve wellbeing.

They offer up to ten free sessions annually in a Peer Support Program where you can join support meetings and remain anonymous.  These groups are confidential and led by Certified Peer Specialist or Recovery Coaches.

Claremont EAP  has introduced an emotional support chatbot, “Tess,” to boost wellness too. Powered by Artificial Intelligence, the chatbot is designed to help build resilience and self awareness by practicing coping skills. Tess is available 24/7 and while not a live person, can provide you with reminders and check-ins to help reinforce skills learned.  To begin working with Tess, text “hello” to 650-825-9634 and use “Claremont” as your employer.

Over the upcoming break, please consider registering with the EAP to gain access to a wide range of resources to help with any life event.

 

Four Quick  Steps to Register at Claremont EAP

1. Visit www.claremonteap.com.

2. Select “Employees & Families ” in the top menu bar.

3. Then  select “Personal Advantage Website” to get to the registration page.

4.  Use BUSD  for the “Company Name” during registration.

You can also call ( 800) 834-3773 to gain access to these valuable resources.

Please take care of yourself, and let’s also be sure to take care of each other over the next few weeks.

Brent Stephens

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Optional All-Staff COVID Protocols and Wellness Meeting

December 8, 2020

Dear Colleagues,

Please join me at an optional all-staff meeting Wednesday, December 9 at 2:30pm. As we continue through this pandemic together, I want to share some important information about BUSD’s COVID-19 testing program, on-site COVID-19 case protocols, and resources for wellness and self care during these challenging times. The meeting will be recorded so the information shared is available to all staff.

Brent Stephens
Superintendent

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Your Personal Well-Being and New Health Orders

December 4, 2020

Dear Berkeley Unified Colleagues,

I hope that every one of you is well at the end of this week. I feel great concern for your personal well-being as we enter December, still in the pandemic. We continue to face a daunting set of challenges. For all of us, this latest rise in the rates of COVID-19 transmission and this week’s new Stay at Home order are front of mind; we’re faced with intensifying concerns for our loved ones and for our community, and without the comfort of a certain plan. Once again, each of you is carrying more weight than feels fair. You’re also hearing a broad set of concerns about the cumulative impact of the pandemic on our students and their families, and I know that this affects each of you.

I am aware that our district’s public conversations about school reopening – at Town Halls and Board meetings – may feel at odds with the news about rising COVID-19 infections. Although I can’t predict what December and January will look like, Berkeley Unified is still committed to following the school guidance of our state, county and city health officers. Any decision to reopen schools will hinge on an improvement in local public health conditions.

Specifically,  Alameda County will have to achieve and sustain the rates of test positivity and transmission associated with the “Red” Tier for four weeks before any school in the County may reopen. If this current wave of infections continues, as most experts predict it will, these requirements are likely to result in the delay of our mid-January target reopening date for Early Childhood Education and Elementary Schools.

Today, Health Officers for the Counties of Alameda, Contra Costa, Marin, San Francisco, and Santa Clara as well as the City of Berkeley announced they will implement the State’s Regional Stay Home Order to slow the surge of COVID-19 in the region and to preserve hospital Intensive Care Unit (ICU) capacity. Effective in Alameda County on December 7, the new Order will remain in place until January 4, 2021. Additionally, the Alameda County Office of Education (ACOE) and the Alameda County Public Health Department (ACPHD) issued a joint press release today clarifying that these new Orders do not make any significant changes to school reopening scenarios that were put in place two weeks ago by the return to the Purple Tier. This means that Phase 1 programs will continue to stay open, that BUSD essential staff will continue to come to work, and that teachers may continue to choose to provide distance learning from their classrooms.

As we continue through this pandemic together, here is some important information for you.

I will be holding an optional, brief staff webinar which can be accessed here on Wednesday, December 9th at 2:30pm to go over these key facts again:

Stay at Home If You Are Feeling Sick: Before you come to work in person at any of our district buildings, please be sure to complete your daily symptom check through the Frontline Health Portal. Completing this app every day before you come to work in person is required, and serves as an important reminder that you should not come to work if you are experiencing symptoms associated with COVID-19. Staying at home when you’re feeling sick is one of the best ways to keep each other safe; that’s a priority more important than coming in to work in person.

COVID-19 Case Reporting at BUSD: As we experience more widespread COVID-19 cases in the East Bay, there are now members of our BUSD community who report having symptoms and/or having a positive COVID test. When they also report being present at our school campuses or facilities, we follow strict case safety and notification protocols developed in partnership with the City of Berkeley Public Health Department.

We clean all the places on campus or at a facility where an individual would have been during the infectious period. The District informs the City of Berkeley Public Health Department of the case, conducts contact tracing, and identifies any close contacts. A close contact is someone who was less than six feet away from an individual case for a cumulative total of 15 minutes on a day during the potentially infectious period. The District then sends notifications to staff and parents/guardians as required.

If you are identified as a close contact of a case, you will receive instructions to go home/stay home and to follow quarantine instructions provided by the City of Berkeley. You will also be notified if there was a case at the campus or facility where you work, even when contact tracing indicates you are not a close contact of the case. You will receive this notification even if you are currently working from home. In this instance, there is nothing you need to do.

The District reports all cases where the individual was on a BUSD campus or at a BUSD facility during their infectious period on this COVID-19 Confirmed On-Site Case Dashboard.

COVID-19 Testing: We are starting our second round of mandatory BUSD Employee COVID-19 testing next week for all staff who work in person. We learned a great deal about organizing this testing in our first effort, and next week you’ll see that we have rethought the testing location, staffing the testing kiosks, and making an appointment. By the time we conduct our third round of employee COVID-19 testing after Winter break, we hope to be able to offer this testing at each school and work location.

Let’s continue to take care of each other, be patient, and stay in partnership. Our compassion is more necessary than ever.

Brent Stephens

Superintendent

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Thanksgiving Wishes

November 19, 2020

Dear Colleagues,

We are traveling a difficult road together, and I hope you are looking forward to your well-deserved holiday break. Even though this Thanksgiving may not include the kinds of gatherings of friends and family that we all wish we could have, it is still a time to pause and rest and be thankful for what we do have.

Today I came to work and was greeted by chalk art, signs and cards from BUSD families that brightened my day and that of everyone working here at 2020 Bonar!

 

A peek into our classrooms

I’m grateful for all the meaningful and inspiring ways our educators are finding to help our students navigate this time. This week, fifth graders in Carla Innis’s class learned about the powerful expression of gratitude of the Six Nations  peoples, known as the “Thanksgiving Address of the Haudenosaunee,”and watched this video of an elder of the Onondaga Nation explaining its origins.  Acknowledging and honoring the history and presence of indigenous people is an important part of Thanksgiving celebrations. At this week’s School Board meeting, Resolution 21-014 was adopted to annually recognize the month of November as Indigenous People’s Heritage Month, and acknowledge that our city and schools are on the unceded land of the Muwekma Ohlone people.

Students in Jackie Omania’s class are keeping gratitude journals, and listening to the song Grateful by Nimo Patel – give it a listen! And take a look at this drawing that was posted on our door by a student from Sylvia Mendez!

Holiday Gatherings

Whatever your holiday traditions, I hope everyone will take very seriously the current level of spread of COVID-19, with most of our state, including Alameda County, going back to the highest “widespread” level of disease. Health officials have strongly advised against holiday travel. Bay Area Health Officers, including City of Berkeley Health Officer Dr. Lisa Hernandez, have issued advice about holiday gatherings that include keeping such gatherings small, safe, stable and short, in hopes that if we can do so, we will emerge in 2021 with our beloved family and friends still healthy.

I hope you find time to rest, relax and enjoy meaningful moments during this holiday week. Please stay safe, and try to take a real break from work. I am personally grateful for all the ways in which there has been a passionate collective effort to adapt to this most challenging time, always keeping our students’ wellbeing at the center of all we do.

Best,

Brent Stephens

PS: Testing Update

I appreciate your patience as we launched our COVID-19 staff testing program. We are working on an improved testing program we expect to relaunch on the week of December 9.

The Monday November 30 – Tuesday December 1 testing deadline for returning to on-site work has been rescinded. This is no longer a testing requirement for returning to work after the holiday. Please continue to do all you can to slow the spread by limiting gatherings, wearing face coverings, maintaining social distance, and washing hands frequently. Together, we can make a difference.

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Curative Testing Update: Please Read

November 16, 2020

Dear BUSD Classified, Certificated, and Administrative Colleagues –

We had our first “BUSD Only” COVID-19 Testing Day for employees at the Curative testing location at Berkeley Adult School on Friday, and this turned out to be more challenging than we could have imagined. I know that many of you waited in a long line, which impacted your work or teaching schedule for the rest of the day. In the afternoon, many BUSD staff had to wait in the rain, which made the experience even more difficult.

Regrettably, there were also reports that some BUSD staff yelled at Curative employees, who were doing their best in a new situation and were not to blame for anyone’s inconvenience.

Leading up to last Friday’s testing day, there were issues with Curative’s appointment system, which Curative was adapting and updating on a daily basis because of how new it is to them to work with a school district. These changes added to the confusion.

For all of this, I apologize.

If you were unable to be tested on November 13, you may still report to work, and you do not need to schedule a test until we announce the next testing window. If you are coming to work in person, please remember to use the “Frontline” self-screener app every day to report any COVID symptoms or contacts.

Though hundreds of us did take a COVID test last week, we are planning changes to employee COVID-19 testing because of what we learned in our first attempt:

We plan to meet with Curative on Monday, and we commit to having additional information for you over the course of this week.

Last, I’d like to offer one clarification about Curative and Frontline. These are two different companies, with two different functions.

Please know that we appreciate your efforts to adapt to all these changes, and your patience as we engage with all these new partners to perform work that is new to them and to us. Public schools have been required to organize every one of these strategies – testing, screening, facilities preparation, contact tracing – with virtually no support. Every one of us is fatigued by the ongoing uncertainty of this pandemic, the anxiety of rising case rate, and the tensions in every California community about school reopening. We’ll take this one step at a time, and we’ll do this together.

Sincerely,

Brent Stephens

Superintendent

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Employee Covid Testing

November 5, 2020

Dear BUSD Employees,

I write to express my thanks to all of you who have now downloaded the Frontline Health Portal app, and have created an account so that you can report each day that you are free of COVID-19 symptoms.

If you have not done so yet, all BUSD employees are expected to create a Frontline account, and all employees who are working at any BUSD school or department must submit a daily report that you are symptom free. Here are instructions about how to do this.

Mandatory Employee COVID-19 Testing

Over many months, we have been working together to ensure that our schools and departments are as safe as possible during this pandemic. Last night, at the November 4 Board of Education meeting, the Board approved a contract with Curative to begin a regular program of employee COVID-19 testing. These tests are free to employees, and are fast and painless. These COVID tests also provide all of us with an added layer of precaution: in addition to other strategies like face coverings, social distancing, and cleaning, COVID testing will allow us to know at regular intervals that we are detecting the possible presence of COVID-19 in the district.

I’m pleased that COVID testing for employees was also included in MOUs signed with both BCCE and BFT.

For now, I am directing all employees who are working in person – including managers, classified staff, and teachers who are teaching remotely in their classroom – to work with your principal or supervisor to find time during the work day to go to Berkeley Adult School at 1701 San Pablo Avenue to be tested at the Curative kiosk located in the BAS parking lot. Parking is plentiful. The test itself takes only a minute, and the total time, including standing in line, is between 15-30 minutes.

• Employees who are working directly with students as cohort instructors at Malcolm X, Rosa Parks, and Jefferson will be required to be tested on November 6, prior to the start of the program on November 9. (Please note that we do not plan to start student cohorts at Oxford on November 9; we may expand to Oxford as early as November 16, depending on the availability of volunteer staff.)
• All other employees who are working in any BUSD school or building will be required to be tested no later than November 13. Please work directly with your supervisor to schedule a time during your shift to go for your COVID test at Berkeley Adult School. On Friday, November 13, special arrangements have been made with Curative for a “BUSD Staff Line” in order to further reduce any wait time.
• All employees who are working at any BUSD campus or building will be expected to take another COVID test on either November 30 or December 1, following the Thanksgiving break.
• All employees who are working at any BUSD campus or building will be expected to take another COVID test on either January 4 or 5, following the Winter break.

Before you go to BAS, you will need to sign up for a COVID test by going to the link below with your smartphone or computer. Please have your health insurance card available when you sign up, as it requires a photo of both sides of the card so your insurance is billed for the test.

https://test.curativeinc.com/walkup/10613

Here is a video of what the Curative COVID test is like. You’ll see that it is a simple cheek swab, and there is no pain associated with this test. Curative has been providing testing in Berkeley for many months and has a positive track record.

Screening Testing Video

The results will be sent within 48 hours directly to you at the smartphone you used to register with Curative. If your COVID-19 test is positive, please do not come to work, and notify your supervisor. You will also have the option to have your results shared with BUSD’s Human Resources department – but only if you choose. If you do choose to disclose this information to Human Resources, COVID testing information is protected by Federal law and will be handled with complete privacy by the district.

Looking into the future, we are working directly with Curative to be able to test all employees at their work location, instead of at Berkeley Adult School. We will keep you updated as these plans take shape.

Please know that we are also working closely with health officials to determine the frequency of required employee COVID testing. In the future, our goal, which we will need to work towards, is that all employees will be tested at least every two weeks, starting in January, 2021.

Finally, we are working on developing a method for student testing, but because of the far larger scale of testing students, these plans are still not completed.

I thank you all in advance for your cooperation with this directive. I recognize that this adds an inconvenience to your work day, and trust that you see that this is a step we can take together to protect the safety of our staff, students, and community.

Warmly,

Brent Stephens

Superintendent

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All Staff Town Hall, Thursday, November 5 at 3:00

November 2, 2020

Dear BUSD Classified, Certificated, and Administrative Staff,

In the last month, the level of COVID-19 transmission in both Alameda County and the City of Berkeley has decreased steadily – a welcome contrast to the rising rates of infection in many parts of the country.

Berkeley Unified’s Board of Education has voted to approach reopening in a phased manner, with Pre-K Grades TK-2 targeted to reopen on January 13 and Grades 3-5 on January 20. These mid-January dates were selected so that a reopening would not immediately follow the Winter vacation.

The Board of Education plans to discuss middle and high school reopening at its meeting on November 4. No formal action about middle and high school is planned for this Board meeting.

Between now and the January 13 target date, BUSD is working to launch a small set of K-5 student support cohorts at only a few elementary schools. This program seeks to provide an opportunity to come to campus for a small number of students who are most struggling during this period of school facilities closures. We are referring to this program as Phase 1 of our gradual plan to reopen our schools.

As an additional way to share information about this Phase 1 elementary cohort support program, I am offering a virtual “All Staff Town Hall” on Thursday, November 5 at 3:00.

The virtual meeting is a chance to learn more about Phase 1, even if you are not able to participate on one of these four elementary campuses. At the meeting, I’ll plan to review the key decisions made so far by the Board of Education, provide an update on our Reopening Readiness Dashboard, share BUSD’s new Campus Safety Plan, and describe our Phase 1 program.

Here is the link to the All Staff Town Hall.

I look forward to seeing you there!

Warmly,

Brent Stephens

Superintendent

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Important Staff Information: Public Safety Power Shutoff (PSPS) Tonight

October 25, 2020

Dear Colleagues,

Later this morning, families will receive the message below about tonight’s Public Safety Power Shutoff(PSPS) and the Red Flag Alert for the Bay Area. It will also be posted on our website. The Spanish translation follows the English message.

Please visit the PG&E Public Safety Power Shutoff website. Use the address checker, and the map, to determine if your home will lose power tonight. If you expect to lose power, please find an alternative site to work Monday. Teachers can work from their classrooms. If you haven’t been teaching from your classroom and expect to do so on Monday, please let your principal know. Please also bring your Chromebooks and devices, as there may not be a supply available at schools. Remember to follow all COVID-19 risk mitigation protocols including wearing a face covering, social distancing and hand washing at school sites.

At this time, PG&E has informed the district that John Muir is the only school impacted by the PSPS. John Muir teachers will receive additional information. PG&E is estimating that power will be restored beginning at 10:00 pm Monday. We will continue to monitor the situation.

Brent Stephens

Superintendent

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Dear Berkeley Community,

Due to a major weather event in the Bay Area with expected high winds, PG&E is issuing a Public Safety Power Shutoff (PSPS) to begin today, Sunday October 25 for East Bay regions including some areas in Berkeley. PG&E is indicating the PSPS is likely to begin this evening between 8:00 – 10:00 pm. PG&E is estimating that power may be restored at 10:00 pm on Monday, October 26.

Additionally, the National Weather Service has issued a Red Flag Warning that will be in effect from today until Tuesday morning. 

The City of Berkeley Advised: 

With high fire danger starting Sunday at 11am, everyone in Berkeley, especially residents in the Berkeley hills, should stay on heightened alert, keep phones charged and nearby, and consider leaving the hills before Sunday afternoon – especially if they would have trouble getting out quickly in a fire.

After the weather event passes, PG&E will patrol power lines, make any necessary repairs, and then begin to restore power.  

As of this time, John Muir Elementary School is the only BUSD school likely to be without power on Monday and possibly Tuesday. Since educators live throughout the East Bay in communities that may lose power, it is possible that some online classes may not be held.

If your home is without power, or your student’s online synchronous class is not held because the teacher is without power, please have your student work asynchronously on assignments to the extent possible. When it is possible to do so, please let your teacher know if you were impacted by the PSPS and your student wasn’t able to attend a class.

 

What to Do Today

• Charge your Chromebooks, WiFi hotspots, cell phones and other devices.
• Sign up for AC Alert, Berkeley’s primary emergency notification system.
• Check your address on the PG&E PSPS page to see if you will experience an outage.
• See PG&E tips for preparing for a PSPS.

BUSD will continue to monitor the situation.

 

Brent Stephens
Superintendent

 

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Octubre,

Estimada Comunidad en Berkeley:

 

Debido a un fuerte evento climático en el Área de la Bahía esperando fuertes vientos, PG&E está emitiendo un Public Safety Power Shutoff (PSPS) el cual comenzará hoy domingo 25 de octubre para las regiones del Este de la Bahía incluyendo algunas áreas en Berkeley. PG&E está indicando que probablemente el PSPS comenzará esta noche entre las 8:00 – 10:00 pm. PG&E calcula que la energía podría ser restaurada a partir de las 10:00 pm del lunes 26 de octubre.

Además, el Servicio Meteorológico Nacional (National Weather Service) ha emitido una Advertencia de Alerta Roja la cual estará en efecto desde hoy hasta el martes por la mañana. 

El Gobierno de la Ciudad de Berkeley Aconseja: 

Con el alto peligro de incendio a partir del domingo a las 11 de la mañana, todas las personas en Berkeley, especialmente los residentes en las montañas/colinas de Berkeley, deben permanecer en alerta máxima, mantener los teléfonos cargados y al alcance, y considerar el abandonar las montañas/colinas antes del domingo por la tarde – especialmente si ellos tuvieran problemas para salir rápidamente en caso de un incendio.

Después de que pase el evento climático, PG&E vigilará las líneas eléctricas, hará las reparaciones necesarias y luego comenzará a restaurar la energía.  

De momento, la Escuela Primaria John Muir es la única escuela en BUSD que probablemente estará sin energía el lunes y probablemente el martes. Debido a que los educadores viven a través de todo el Este de la Bahía en comunidades que pudieran perder el suministro de energía, es posible que no se realicen algunas de las clases en línea.

i su hogar no cuenta con electricidad, o la clase simultánea en línea de su estudiante no se está llevando a cabo debido a que el maestro no tiene electricidad, por favor haga que su estudiante trabaje de forma independiente en las tareas asignadas en la medida de lo posible. En cuanto le sea posible hacerlo, por favor, hágale saber a su maestro si usted fue impactado por el PSPS y debido a eso su estudiante no pudo asistir a una clase.

 

Que Hacer el Día de Hoy

• Recargue sus Chromebooks, WiFi hotspots, teléfonos celulares y otros dispositivos.
• Inscríbase en AC Alert, El sistema principal de notificación de emergencias de Berkeley.
• Verifique su domicilio en la página PSPS de PG&E para ver si usted experimentará una interrupción en el servicio de energía eléctrica.
• Vea los consejos de PG&E para prepararse para un PSPS.

BUSD continuará monitoreando la situación.

 

Brent Stephens
Superintendente

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October 23 Update from Superintendent

October 23, 2020

Dear BUSD Colleagues,

Two weeks ago, at the Board of Education meeting on October 7, the Board voted to approve a plan to begin reopening our PreK and Elementary schools by first establishing on-campus support for small cohorts of students. The decision is a commitment to making progress towards reopening schools, while taking a warranted level of caution about the health of our students and staff.

This week, on Wednesday, October 21, the Board of Education met to consider a target reopening date for a PreK and Elementary Hybrid Learning program. After passionate public comment and careful deliberation, the Board voted unanimously to approve the Superintendent’s recommendation to establish January 13 as a target date for reopening PreK and elementary schools. This target date is a realistic assessment of the time it will take to finalize a hybrid model for on-campus learning, reach formal agreements with our labor partners, and complete each element of our BUSD Elementary School Reopening Readiness Dashboard.

The district’s attention is currently turned fully to the task of beginning small group support for some of our PreK and elementary students – what we are calling “Phase 1” of our reopening plans. Given that we are committed in this phase to instructional staff who volunteer for work on our campuses, we anticipate that only a limited number of seats will be available – at least at the start of this program. To ensure that this small-group support program is successful, we will pilot this approach at only four of our BUSD elementary schools: Jefferson, Malcolm X, Rosa Parks, and the new Oxford site at West Campus. Students in this pilot program will be limited to coming from these four schools, and will be selected by the school’s intervention team. As we assess the success of this pilot, and the availability of staff, we will look to expand this effort.

We will continue to keep you informed about our progress towards reopening our schools.

As always, I am deeply grateful to our parent and guardian community, to our students, and to our staff.

Important Report Card and Parent Conference Schedule Changes

October 30: Non-school day for middle school and high school students

November 20: Non-school day for elementary school students

For elementary school families, please note that due to Distance Learning and the Parent Conferences held in August this school year, the end of the Elementary First Trimester has been moved to November 6, 2020. Parent-Teacher Conferences (where report cards will be distributed) at the Elementary level will be moved to November 16-20. Elementary Report Cards will be a narrative description of the student’s strengths and weaknesses in the academic areas.

Because of this change, October 26-30 will be a regular Distance Learning week with instruction on Friday, October 30 for elementary families. November 20th will be a non-school day for Elementary Students.

Middle and High School staff and students will still have a non-school day on October 30 and a regular distance learning day on November 20. This is consistent with the current published school calendar.

Possible Power Outages Starting on Sunday, October 25

We are monitoring possible power outages in the East Bay that may be starting this Sunday October 25. The PG&E Public Safety Power Shutoff (PSPS) website currently indicates some small areas of Berkeley in the Claremont neighborhood may be affected, as well as other locations throughout the East Bay. We will continue to monitor the situation.

Sincerely,

Brent Stephens

Superintendent

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October 16, 2020

Dear BUSD Classified and Certificated Staff,

This afternoon, I’m writing specifically to you – our invaluable BUSD staff.

In the coming weeks and months, I expect that the conversations and debates about reopening schools will intensify in the Bay Area and in Berkeley. In many ways, these debates will feel like a difference between parents on one side, and teachers on the other. I think we all recognize that this isn’t true; we all share concerns about our students’ education and well-being, and we all share concerns about the risk of COVID-19. It’s a damnable aspect of this pandemic, and the disjointed approach taken in this country, that these concerns and priorities may seem pitted against each other.

In my thinking over the long arc of this pandemic, I’ve been shocked by what seems to be the recklessness of some of the earlier, full school reopenings in some states. On the other hand, waiting for a vaccine may mean withholding in-person education from young people and their families who are struggling with online learning.

In between these two positions of early and wide re-opening or staying shut for a very long time, there is a range of moderated and cautious approaches that have led to the successful reopening of in-person learning in many districts. It’s in this way that I have been counseling our community: Let’s take this one step at a time, but let’s move forward.

Last week, the Board made a wise decision to approach school reopening in phases, and to focus the district’s efforts first on opening a set of very small cohorts at the elementary and Pre-K level, with staff who are ready to return to campus – provided that many layered health precautions are in place – and with students for whom distance learning simply isn’t working.

This coming week, the Board will debate and may decide on a target reopening date for elementary and pre-K schools. The date will serve as a target to aim for, with the understanding that the district must complete all the tasks on our Elementary School Reopening Readiness Dashboard, and must work to achieve an agreement with all four of our labor partners. The target date also assumes that community transmission continues to remain stable or decline, which it appears to be doing currently, as Alameda moved into the next lower “orange” tier on October 13.

I know that a lot of the details about these discussions will get lost as they are talked about, reported on, and debated in our community. My main message to you is to let you know of my commitment to a moderated and considered approach. We’re going to take this one step at a time.

I hope you know how much the Board of Education and the central office team appreciates all you do for our students during this very challenging time. The work we do together on behalf of our students is critical to the well-being of the community, and your own well-being is critical to the work we do.

Warmly,

Brent Stephens
Superintendent

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Update on Board Discussion of Phased School Reopening Plans

October 9, 2020

Dear BUSD Colleagues,

I write to share an update on school reopening plans, and will share this brief update as well with families shortly.

Over the last two weeks, the County and City Public Health Officers have amended their Shelter-in-Place orders to permit elementary schools to begin to reopen on or after October 13, due to the continued decrease in transmission of COVID-19.

While BUSD is not yet prepared to reopen all our elementary schools, on Wednesday evening of this week the Berkeley Unified School District Board of Education did approve the initial elements of a phased plan for reopening. The Board asked staff to focus first on providing prioritized, targeted support for a limited number of elementary school-aged students, with a possible start date of October 26.

The Board delayed a vote on a target date for a larger opening of elementary schools, asking District staff to provide additional data about family and staff reopening concerns by the October 21 Board meeting. I’m appreciative of the thorough attention that the Board of Education is giving to the important considerations.

In preparation for the Board’s continued deliberations at the October 21st Board meeting, I hope that elementary families will take a few minutes next week to respond to a very brief survey about your views on elementary school reopening. We will send this out early next week.

Meanwhile, the District has launched an Elementary School Reopening Readiness Dashboard. The Dashboard, which will be updated weekly, is intended as a transparent means for the community to track BUSD progress toward reopening our elementary schools. The next update of the Readiness Dashboard will be available on the BUSD website on Monday, October 12.

This path is far longer and more difficult than we could have imagined. I wish you and your family as many moments of respite and warmth as possible this weekend, and offer my gratitude to our amazing families and staff for their hard work and compassion.

Warmly,

Brent Stephens

Superintendent

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New Shelter-in-Place Orders and School Planning Updates

October 1, 2020

Dear BUSD Colleagues, this message will be shared in a bilingual message with families soon:

This evening Alameda County issued a modification of its Shelter-in-Place Order, and we expect the City of Berkeley to follow with a similar Order on Friday. The Order takes note of the reduced spread of COVID-19 in Alameda County, and envisions permitting a limited and phased reopening of elementary schools, without the need for the waiver required previously.

Phased-In Plans Required

Health Orders and Alameda County Office of Education (ACOE) guidance continue to make it clear that reopening should be carefully planned and phased in over a period of time, beginning no earlier than October 13. Middle and high schools will not be permitted to open until a later time frame.

Most public school districts, including BUSD, will not be ready by October 13 to comply with the latest version of ACOE’s comprehensive reopening guidance, as well as with local Health Department requirements. However, we are developing a realistic and appropriately careful plan for a phased reopening, including, as I’ve previously mentioned, a focus on prioritized, cohort-based supports prior to the opening of grade-levels.

Readiness Dashboard

A detailed BUSD “Elementary School Reopening Readiness Dashboard” will be available on our website on Monday, October 5 and then updated weekly. We have completed many important steps in the plan, including modifications to facilities, ventilation and air filtration upgrades, acquisition of face coverings, and expanded staffing and contracted support for district health and safety work. Key elements of this work that are underway, but not yet complete, include plans for scheduled COVID-19 testing for all employees. This dashboard is intended as a transparent means for the community to track BUSD progress on these important activities.

Details at October 7th Board Meeting

BUSD has been working intensively for many months toward the goal of bringing students back to in-person learning. I look forward to sharing more detailed information and timelines at the upcoming School Board meeting on Wednesday, October 7, and I hope you will tune in for further details.

Sincerely,

Brent Stephens

Superintendent

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Further Progress Toward Eventual Reopening of Schools

September 25, 2020

Dear BUSD Colleagues,

As this week ends, there is significant news to report about progress toward an eventual reopening of BUSD schools. (This letter will be shared with families and posted on our website later today.)

Alameda County moves into “Red Tier”

This week the Alameda County Office of Education (ACOE) responded to the news that Alameda County’s COVID-19 rates have placed the County in the “substantial” Tier 2 (red), which could mean that schools may eventually be permitted to reopen for in-person learning, although any reopening will be subject to restrictions to protect the health and safety of students and staff.

Measured and Phased Approach for School Reopening

At this time, with many health preparations still in progress, and local disease status yet to stabilize at lower levels, BUSD is not yet in a position to provide a date for wider campus reopening.

Alameda County Superintendent of Schools L. Karen Monroe signalled the need to take a “measured and phased approach.” ACOE will issue a revised plan for schools after October 6, and continues to underscore the necessity for re-opening plans that include facilities modifications, testing and contact tracing protocols, staffing plans and collective bargaining agreements.

City of Berkeley Makes Schools a Top Priority

Meanwhile, City of Berkeley Health Officer Dr. Lisa Hernandez confirmed in a press release on September 24 that a safe reopening of schools is a top priority. The City is expected to issue revised health orders pertaining to schools in early October, and will continue to monitor local health data and collaborate with schools on plans.

BUSD Focus on Cohort-based Supports and Activities for early October

Current guidance permits BUSD to provide in-person options for mandatory assessments, college board testing, specialized supports, limited afterschool programs and youth sports conditioning. While some staffing and protocols remain to be finalized, an early to mid-October date for some of these services is expected, and will be announced by relevant departments.

BUSD Making Progress on Essentials for Wider Reopening

BUSD continues to follow the public health guidance established by local, county, state, and federal agencies in order to protect the health of students, their families, and staff as we work toward providing in-person learning options, and we are making real progress on these preparations, including:

• Identifying a new database for daily health screening and contact tracing, which we anticipate will be operational by mid-October
• Delivery of portable HEPA air filters for all BUSD classrooms over the next three weeks, starting with BHS this week
• Placement of updated COVID signage in BUSD schools, starting this week
• Hiring and training new district nursing staff to coordinate any future COVID case investigations with the City of Berkeley
• Identifying a set of employee training resources to be ready in 2-3 weeks that can be used for an eventual reopening
• Identifying a possible COVID testing partner for the district in order to comply with state surveillance testing requirements
• Developing clear and careful protocols for on-campus activity, which we anticipate beginning to use starting on October 5 for the BHS Athletic Conditioning program.
• Completion of the project to install touchless faucets in all Early Education and elementary classrooms
• Completion of BUSD’s stores of PPE for students and staff
• Completion of the installation of plexiglass partitions in all school offices

These steps, together with reduced levels of community spread, will take us closer to the possibility of a broader reopening.

Further Possibilities to Emerge After October 6

We expect to receive further guidance from both local health officers and the County Office of Education around October 6.

If local community COVID spread continues to drop, and as BUSD continues to make progress with providing the required protocols and staffing plans, a phased return to a hybrid (on and off-campus) program could be possible over the next few months.

Meanwhile, it’s important that we all do our part to reduce community spread so that this hope becomes a reality.

Sincerely,

Brent Stephens

Superintendent

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BUSD Will Not Submit an Elementary School Waiver

September 18, 2020

Dear BUSD Elementary School Colleagues,

(This letter will go out to families later today after it is translated)

I hope that all of you have enjoyed the temporarily improved air quality we experienced in the East Bay this week, and that your school’s Back to School Nights, taking place all over the district, have been helpful and welcoming.

On Wednesday evening, I provided the Board of Education with an update on the Elementary School Waiver process for schools and districts that are seeking to open schools despite Alameda County’s current COVID-19 highest level “Widespread Transmission” status.

There are two ways to evaluate this waiver process. Is it wise to open elementary schools while community spread is still listed at the highest level? And is the District able to satisfy all of the dozens of health requirements described in the waiver application?

Right now, I must answer “no” to both of these questions, despite the very evident limitations of distance learning for Berkeley’s children.

First, I see that our shared goal of returning to in-person instruction is jeopardized in the long run by attempting to reopen at a large scale during this current level of widespread COVID-19 transmission in the County. It makes more sense to wait until the County rate has fallen to a lower level of transmission, and either remains at that lower level, or falls further. Right now, the County data is trending toward lower case rates and lower testing positivity rates, but we also know that Labor Day activities and business openings could lead to another upward trend.

Second, BUSD is like every other district in Alameda County in that we are still working to develop the plans, supplies, and partnerships required to support in-person instruction on our campuses. We have made substantial progress on these requirements – such as creating health protocols and safety plans, hiring new district nurses for COVID case investigation, and making facilities modifications such as installing touchless faucets. Some efforts – such as negotiating the working conditions of our employees – are ongoing because of the evolving nature of guidance for best practices during this pandemic. And there are new requirements, such as developing the capacity for universal COVID testing. It is remarkable that each district is left to find its own testing partnerships; fortunately, we have the support of the City of Berkeley and some local resources to find a testing partner, but we do not yet have a fully developed testing partnership and funding source.

For these reasons, BUSD will not submit a waiver application to reopen our elementary schools while county transmission rates are listed as “Widespread.” I recognize that for some families and staff this will be disappointing news, and for others this will come as a relief.

If you would like a more detailed description of the current status of BUSD’s preparations for in-person instruction, I am including this link to my presentation to the Board of Education on Wednesday evening. There, you will see an item-by-item description of our preparations.

We continue to remain committed to a measured approach to in-person instruction, and will continue to offer ongoing updates.

Best –

Brent Stephens
Superintendent

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Acknowledging the weight of the week we’ve just been through

September 11, 2020

Dear BUSD Colleagues –

At the end of this almost indescribable week, I feel the need to reach out to all of you. This comes from a place of gratitude, and to acknowledge the weight of the week we’ve just been through. The darkened skies this week, the poison in the air today, the emotions of our shared political turmoil, taking shelter in our homes or at work – all of it carries an emotional heaviness that I know you feel as an individual, as a family member, and in your jobs. And, even more, I know many of you are offering support to our young people, who are also affected by these different forms of uncertainty.

My best wishes to you for some rest this weekend, and that you’re finding comfort in our collective service.

Brent Stephens
Superintendent

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Update about Guidance for Schools

September 4, 2020

Dear BUSD Colleagues,

I write with an update about state and local guidance for providing in-person learning. (I’ll be sharing this letter with families as a bilingual letter to go out after the Labor Day holiday.)

As you may know, on August 28, the state announced a new “tiered” system for determining COVID risk levels in each county, and tied the reopening of schools for in-person learning to the status of each County.

Currently, Alameda County is classified at the highest level of COVID transmission – what is called “Widespread” transmission. In order for Alameda County schools to be permitted to open, county case rates will need to satisfy the criteria for the next lower level, “Substantial” for three weeks, and then remain at this level for another two weeks. Note that while Berkeley’s COVID transmission rate is much lower than the County as a whole, as a school district we are under the guidance of the County Office of Education and as such will be held to the higher level of restrictions.

Right now, it is simply not possible to say when the County will achieve this lower transmission rate, or when all schools can begin to reopen with a hybrid model such as we proposed in the summer.

However, on Wednesday night, September 2nd, Alameda County Office of Education announced that it is now asking school districts to indicate through a questionnaire their interest in two possibilities for bringing students on campus. One option is to provide in-person opportunities for targeted, high-needs purposes. Another is to apply for a waiver to reopen elementary schools, or some subset of TK-5 grades. I’ll explain each of these briefly, and how BUSD is approaching each one.

Targeted In-Person Work with Students

In the last week, revised guidance from the state and county health departments allow schools to provide limited forms of service to students. These include:

• 1-1 assessments for students with disabilities and English Language Learners
• Small-group “cohorted” instruction for students who are especially vulnerable to learning loss (students and staff in this model are required to adhere to strict rules about staying in a cohort group)
• PreK Classes
• Child Care
• Youth Activities such as sports conditioning

We have been asked to complete a non-binding questionnaire for Alameda County to indicate our interest in creating plans for these types of in-person activities. The questionnaire is due by September 11, and we plan to indicate that we are working toward plans for all of the above types of activities. Because of the care required to plan each one of these activities, as well as the time for the City and County to review our plans, we cannot yet announce a date for beginning these activities.

Elementary Waiver

Alameda County is also asking that districts indicate their interest in applying for a waiver to reopen elementary schools for on-campus learning (with modifications such as the hybrid model). The waiver application itself will become available on September 9 and has no deadline. BUSD will also indicate in this questionnaire our interest in pursuing a waiver; answering the questionnaire is different from the waiver application itself.

To speak for a moment about whether and when BUSD will submit a waiver to open elementary schools, I must make several critical points about the obligations that have been placed on school districts in order for a waiver to be approved. An overview of the process is provided here. These obligations are significant, and include:

• Health Department approval based on disease conditions in Alameda County,
• Health screening protocols for students and staff,
• Plans for contact identification and tracing for confirmed COVID-19 cases,
• Testing protocols for staff, and evidence of a partnership with a testing provider,
• Posted plans for cleaning, disinfection and ventilation,
• Healthy hygiene practices including installation of hand washing stations,
• Cohorting of small stable groups for all activities,
• Plans for physical distancing, including entrance, egress and movement
• Plans for face coverings and other essential protective gear,
• Staff training and family education,
• Communications plans,
• Key constituent consultation

BUSD has been working actively on all of this. We have engaged a contractor to review site safety plans and staff training plans for all facilities. We have hired new staff for the purpose of contact tracing, have purchased a new health screening and contact tracing platform. Still, we are 4-6 weeks away from having this full infrastructure in place. We are also told to expect a turnaround of several weeks for review before completed waivers will be approved.

Fulfilling all these prerequisites make the approval of a waiver request considerably more complicated. A particular challenge is that districts will have to demonstrate their capacity to perform employee testing at regular intervals. This means that each California school district must identify and contract with a private testing company, and bear the costs of this ongoing testing regimen. We are working actively with the City of Berkeley on this as well, but the capacity to provide this level of asymptomatic screening (“surveillance testing”) is currently beyond the capacity of most school districts. We are hearing that some private schools are coming up with partnerships and plans, which may mean that once again the equity gap widens as some private schools may be able to open before most public schools, and under-resourced districts will struggle the most.

We recognize that there is a great need to reopen our schools, and that the impacts of school closures on students and families are considerable. We are fully committed to reopening in ways that are safe and measured, and to reporting our progress as we work towards this goal.

Other Important Updates

Meals: Effective the week of September 7, Grab and Go meals will now be available free to all children age 18 and younger on Monday, Wednesday, and Friday from 7:45 – 11:00 am. Pickup locations have changed and can be found here. Note that meal distribution will be closed on Monday, September 7 for the Labor Day holiday. Meal distribution will resume on Wednesday, September 9.

Air Quality: Due to ongoing air quality issues from Bay Area fires, including common occurrences of “orange” or “unhealthy for sensitive groups” Air Quality Index (AQI) readings, the District is updating communications procedures. Parents and caregivers are encouraged to check their local and regional AQI daily during the wildfire season:

• Air Now provides a regional AQI reading as well as a forecast for the following day.
• This Air Now Fire and Smoke Map shows more local Berkeley AQI numbers and includes Purple Air readings which are updated at ten-minute intervals.
• At “orange” or “unhealthy for sensitive groups” AQI levels, the District will notify teachers with guidance regarding students with sensitivities.
• At “red” or “unhealthy” AQI levels and above, the District will notify teachers and families with additional guidance.

Thank you for your patience as we endeavor to respond to nearby wildfires and poor air quality in addition to so much more.

I wish you and your family a peaceful Labor Day weekend, and offer my thanks for strong collective commitment to keeping all the members of our community as safe as possible in this pandemic.

Brent Stephens

Superintendent

Below, for your reference, please find a list of recently updated guidance to schools about Coronavirus/COVID-19

State & Federal

• Blueprint for a Stronger Economy: August 28, 2020
• CA Department of Public Health, Guidance on Small Cohorts: August 25, 2020
• CA Department of Public Health, FAQ on Targeted, Specialized Support: August 25, 2020
• CDC, Schools and Child Care Programs: August 18, 2020
• CDPH, COVID-19 Industry Guidance, Schools: Updated August 8, 2020

Regional  (Six County + 1 City)

• Alameda County School Reopening Plan, v.7: August 27, 2020

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Emergency Procedures During Distance Learning

August 20, 2020

Dear Colleagues,

As we continue to adapt to the current situation of Distance Learning, remote working and COVID-19, we are also facing some environmental challenges that we’ve confronted in prior years, including air quality alerts and power outages. These issues have different implications for distance learning and remote working situations. Following is some updated guidance to help you navigate these additional challenges.

WILDFIRE SMOKE
Today, August 20, the East Bay region is experiencing smoke from area wildfires. We are monitoring local and regional measures of air pollutants–the Air Quality Index (AQI). The map below shows a color-coded AQI map from this morning.

AIR QUALITY GUIDANCE
The Bay Area Air Quality Management District (BAAQMD) provides the most local Berkeley air quality data. Here is a link to today’s BAAQMD data. The report this morning shows AQI levels in the moderate level, color-coded yellow, at Aquatic Park.

However, you may also see reporting from AirNow.Gov, which uses a regional number that is updated hourly, based on a station in East Oakland. It tends to be updated more frequently than the local Berkeley number, which may lag by two or three hours. If you go to the AirNow site and input Berkeley as your location, you will see a number that is actually generated in Oakland. That regional number yesterday was in the orange or red when Berkeley numbers were in the yellow.

We’ve confirmed with Berkeley Public Health that the local BAAQMD station in Berkeley is the best AQI number to use in general, but we will also monitor trends on the regional level and seek public agency forecast guidance where available.

GUIDELINES for DISTANCE LEARNING DURING AIR QUALITY ADVISORIES

Distance Learning will continue during most air quality advisories, but with modifications to student and/or staff assignments to be considered at the “orange” level and above.

CDE has provided guidelines for air quality for in-person school which provides a helpful starting point. As you’ll note below, when conditions are trending toward the orange zone or above for Berkeley, the PIO, Trish McDermott, will send out an alert and reminder of activity restrictions.

PLEASE NOTE: During distance learning, staff and families who are doing their work from a remote location outside of Berkeley should be aware that air quality at their location may be different from the AQI readings for Berkeley and should consult the BAAQMD station closest to their home or work location.

ED HUB HELP DURING AIR QUALITY SITUATIONS

The Ed Hub at the Berkeley Adult School, which is the site for distributing Chromebooks and other school supplies, is run in collaboration with the Berkeley Public Schools Fund. The Ed Hub, which is usually open Monday, Weds and Friday afternoons, will not operate when Berkeley is experiencing “red” AQI conditions. During “orange” AQI levels, or yellow levels that are trending orange, the Ed Hub may need additional volunteers, who do not have asthma or other sensitivities that would prevent them from working outdoors. If you are interested in helping out at the Ed Hub, please contact: valeriekratzer@berkeley.net.

POWER OUTAGES

Electricity could be interrupted during Distance Learning for a variety of reasons, including a Public Safety Power Shutoff (PSPS), a rolling blackout due to a heat wave, or other local conditions.

If a teacher is affected by a power outage and is not able to teach remotely, s/he should text the school principal so that a message to families can be sent out.

If a power outage prevents a student from joining an online class or completing assignments, families should contact their school’s administrative assistant when they are able to to inform the school of the reason for the absence.

In the event of sustained area-wide power outages or other environmental disruptions such that school activities cannot be conducted, the District will apply to the State for an attendance waiver and all students will be excused.

EMPLOYEE EVACUATION

It is also possible that an employee may be evacuated from his or her home due to the threat of wildfire. In this case, BUSD wants the affected employee to tend to family safety as a first priority. The employee should contact their supervisor as soon as possible about the evacuation so that arrangements at work can be made. BUSD will work with employees on an individual basis in these circumstances.

Thank you for your attention to this advisory. We hope that conditions will improve, but we must be ready to adapt during California fire season. We will also share a version of this letter with parents/guardians.

Brent Stephens, Ed.D.

Superintendent

Berkeley Unified School District

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Distance Learning & Home Safety Tips During Power Outages

August 17, 2020

Dear Colleagues,

Congratulations and thank you for on making it through this strange and stormy first day! This message just went out to BUSD families.

As you may have heard, due to extreme heat and high demand that may be greater than supply, the state’s electric grid operator may require PG&E to turn off power in rotating outages from 3pm – 10 pm each day from August 17 – 20. Outages typically last from 1 -2 hours. (This is not the same thing as a Public Safety Power Shutoff (PSPS) due to extreme fire danger.)

We recognize that if a power outage were to occur during Distance Learning hours, or during homework and lesson preparation time, this could create issues for families and staff in affected areas. If we all try to limit our power consumption during this heatwave, this can help, but it’s likely that at least some of us will experience a power outage.

Here is the PG&E website page that describes more about these power outages. You can also find tips for conserving power usage there. We’ll do our best to alert staff and families if we are informed in advance of a prolonged power outage.

WHAT TO DO BEFORE THE POWER GOES OUT:

• Make sure phones, hotspots and Chromebooks are fully charged.
• Prepare a supply kit with flashlights, first aid supplies, food, water and cash.
• Create a safety plan for all members of your family, including pets.
• See the PG&E Safety Action Center for how to build an emergency plan.

WHAT TO DO AFTER THE POWER GOES OUT:

• Unplug or turn off electronics, appliances and equipment to avoid damage caused by surges when the power is restored.
• Leave a single electric light on to alert you when the power returns. Then, plug in and turn your appliances back on, one at a time.
• Generators, camp stoves or charcoal grills should be used outdoors only. Do not use a gas stove for heat.
• Keep your refrigerator and freezer closed as much as possible. Here’s a guide to Food Safety During A Power Outage

Despite the thunder, lightning, rain and possible power outages, I hope that the first day of distance learning went well for you. I’ve heard reports of some really engaging, creative activities and look forward to hearing and sharing more this week.

Sincerely,

Brent Stephens

Superintendent

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Optimism, Even in Uncertain Times

August 14, 2020

Dear BUSD Board Members and Colleagues, This message will be sent to our families shortly. Thank you for all you are doing to make the beginning of the year a success under trying circumstances.

Brent Stephens

Superintendent

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Class Lists, Start Times, Town Halls, COVID Resources

August 10, 2020

Dear BUSD Families, Students, and Staff,

We are now one week away from the start of the school year, and I write with important information for all families.

First, on behalf of all our district staff, welcome back. The first day of school, Monday, August 17th, is just a week away. While the school year begins in Distance Learning, I remain optimistic about our ability as a community to weather these difficult times together, keeping health and equity at the center of all our decisions.

This summer has been challenging because of the ongoing troubling news about the spread of COVID-19, and it has been inspiring, as mass protests continue to direct the attention of our leaders and institutions – BUSD included – to the ongoing need for racial justice. We all step into this new school year with commitments to health and equity for our students, family, and staff – and this will require that we work together. This is work we must embrace in all of its complexity.

Details about BUSD’s new Distance Learning Plan, Back to School, Fall 2020, can be found on our website. The same plan is available in Spanish: Regreso a Classes Otoño 2020.

In addition to this plan, I hope you’ll read about several important updates:

Most Class Lists Will be Available beginning August 10

Although class lists are usually distributed the day before school begins, this year elementary class lists will be available for families and students on August 10, as will schedules for students at Berkeley High School. Middle school principals are working to finalize their schedules this week. Elementary schools will email lists to families on the 10th, and middle and high school class schedules will be available by checking your family’s Illuminate account. Please reach out to your school principal if you experience an issue. Please note that BUSD is unable to distribute parent contact information to the school community due to privacy laws.

PTA Family Directories

Most school PTA’s are planning to expedite the creation of a parent directory so that families can reach out to one another as the year begins. Specific information about your school’s parent directory will come directly from the PTA.

School Start Times

Beginning on August 17th, all BUSD elementary schools will begin at 9:00 am. During the first two weeks of school, elementary teachers will begin each day with a class meeting and instruction, and will schedule individual family meetings during the rest of the day. Families will receive work and assessments from their child’s teacher, as well as “how to” videos related to Seesaw, Google Classroom, Zoom, and other applications that will be central to the distance learning experience.

Also beginning on August 17th, all BUSD middle schools and Berkeley High School will begin at 9:15 am, and this will be the start time during this period of distance learning. Berkeley Technology Academy begins the school day at 10:00.

When we surveyed parents/guardians and high school students, we found that more families (53%) and high school students (55%) preferred the earlier start time, fewer families (40%) and high school students (26%) preferred the later start time (with the remainder having no preference or choosing an intermediate time). Meanwhile, half of Berkeley High teachers with school-age children have a strong preference for a later start time. 40% of teachers with school-age children prefer the earlier start time. We regret there was no perfect solution that worked for everyone.

Virtual Town Halls

Last week, we were appreciative of the hundreds of families and students who joined us for Town Hall events about the new BUSD Distance Learning Plan. This week, we look forward to three additional Town Hall events. The Zoom Links are below and also posted at berkeleyschools.net

Monday, August 10, 6:30 – 8:00, Town Hall for Families of Children with Disabilities

Tuesday, August 11, 6:30 – 8:00, Affinity-Based Town Hall for African American Families

Wednesday, August 12, 6:00 – 7:00: Town Hall for Berkeley High School Students

Links to recordings of last week’s Town Halls are available on the BUSD YouTube channel, which is also where you can watch live streaming of events.

A recent addition to the BUSD YouTube channel is an August 5th webinar on Schools and Public Health during COVID, with presenters from UCSF and Berkeley Public Health, who responded to a Q&A with the BUSD management team and labor leadership.

Updated COVID-19 Resource Page

BUSD continues to update our COVID-19 Information and Resources web page on a regular basis. We encourage you to visit for additional information about meals, Chromebooks, mental health resources, and housing and financial support.

New COVID-19 Testing Pilot Program at Berkeley Adult School, 1701 San Pablo Avenue

BUSD is pleased to host a COVID-19 pilot testing program offered by the City of Berkeley to provide additional COVID-19 testing to the Berkeley community. Curative, Inc’s self-administered oral fluid test is widely used for drive-up testing in the City of Los Angeles. This pilot, which offers the same test in a walk-up kiosk, is part of the City’s efforts to expand access to testing for everyone in our community. Information about this testing pilot, including links for appointments, is available at this City of Berkeley link.

Materials Distribution This Week – Please Be Cautious

BUSD schools will begin distributing materials to families this coming week, August 10 – 14. Most schools have organized these distributions so that families can drive by the school. In the event that any parent, volunteer, or staff member is on-campus this week, please remember that we all share important responsibilities to keep each other safe. This includes wearing a face covering, keeping a six foot distance from other people, and frequently washing or sanitizing your hands.

As we welcome all our families back to a new school year, we continue to be committed to our Berkeley community, and to make our very best effort to adapt to the changing, challenging circumstances of this pandemic.

Warmly,

Brent Stephens

Superintendent

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Back to School Fall 2020 Distance Learning Plan

July 31, 2020

Dear Colleagues, this message, with a link to our Fall Distance Learning Plan, will be sent to our families shortly.

Dear BUSD Community,

este mensaje estará disponible en español en nuestro sitio web al final del dia

With the Board of Education, I’m pleased to share the district’s Distance Learning Plan for the Fall of 2020. In this Back To School Fall 2020 plan, you’ll find detailed information about distance learning schedules at each grade level, including scheduled live teaching time with your child’s teachers, and for elementary students, ways that your child’s schedules will include enrichment, Special Education support, and English Language Development.

Many people contributed to Berkeley’s Fall Distance Learning Plan, including parents, students, teachers, and principals. I am grateful for the many hours of work, input, and feedback – the finished product draws together many creative ideas, and tries to balance rigor, consistency, small group engagement, and students’ developmental needs.

The plan is a significant step forward from our first efforts to support remote learning, and we have learned a lot together. We’re glad to introduce an elementary school “master schedule” that will tie together students’ daily learning, with Seesaw as a common learning tool in all TK-2 classrooms, and Google Classroom in all classes from Grade 3 to 12. We also thought very carefully about Special Education services, and the school-wide schedules we’re introducing will help teachers coordinate specialized instruction. We will continue key developments from last year, like Grab and Go meal distribution, Chromebooks and hotspot distribution to families and educators, and the Ed Hub.

For families with younger children, please know that we appreciate that time online is a developmental challenge. The schedule we describe here creates more evenness for instruction, but we understand that every child is different. As you look at the TK-Grade 1 schedule, please note that many Zoom sessions are optional. Also please note that all Elementary grades will begin the year with two weeks of Family Meetings, so that you can speak with your teacher about your child’s specific needs. We will design an attendance system that permits flexibility, and will work further with families and teachers to adapt to families’ individual circumstances.

As part of finalizing fall planning, we are surveying our middle and high school families about preferred school start times. Middle school could begin at 9:15 am or at 10:00 am, and Berkeley High School could begin at 9:15 am or 11:00 a.m. We are considering these proposals in order to alleviate some stresses for families with children in different grades, and to heed research about school start times for adolescents. Your views on this question are valuable, and we are weighing this decision for a possible Board of Education discussion on August 5th. A link to the survey for middle and high school families will be sent later today, and will also be posted on our website at www.berkeleyschools.net

We are also holding a series of Town Halls to explain and discuss our Distance Learning plan, including scheduling options, beginning with a Town Hall on Monday, August 3rd at 6:30 pm. The schedule for the Town Halls is posted here.

We continue to work on several important questions, including how to create childcare options for students on our campuses, and how to reopen our schools for a hybrid program when this can be done safely. We will continue to report our progress to you at regular intervals.

On behalf of the Board of Education and all our district staff, I express our sincere gratitude to our families, and our commitment to serve your children in this new year. We will continue to emerge stronger together.

Brent Stephens

Superintendent

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Important Information about Fall 2020

July 8, 2020

Dear Colleagues,

This message is going out today to all BUSD families as an update on fall planning. Here is an advance copy.

Thank you,
Brent Stephens

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Dear BUSD Families,

In order to prepare for the new school year beginning on August 17, our district leadership, teachers and staff have been working to adapt our facilities, programs and practices to follow constantly evolving state and local health guidelines.

BUSD is planning to transition to on-campus learning if the current Shelter-in-Place Order is modified to allow schools campuses to open, and when we are able to provide programs that comply with health orders and best practices.

The goal of BUSD in the 2020-2021 school year is to balance the complex variety of needs that students, families, and staff are currently confronting, including reducing the risk of COVID-19 for staff and students, addressing student learning loss and isolation, and supporting families to return to work. We are also committed to improving the quality of Distance Learning, increasing access to related technologies and connectivity for students and educators, maximizing on-campus learning opportunities and providing support to students and families who have been most impacted by the pandemic and shelter-in-place conditions..

Though our plans are still in development, we do know that on-campus learning will look very different from what we were used to before schools closed in March. We are treating the risk of COVID-19 seriously; there will be fewer students on campus, reduced schedules, requirements for face coverings for students and staff, social distancing, and other program and facility modifications.

This afternoon you will receive an important email from the District with the subject line “Fall Instructional Program” asking you to indicate your preference for how your student will participate in learning when the 2020-2021 school year begins on August 17.  You’ll be asked to fill out an Instructional Choice Form and choose between these two models:

A Hybrid Model:  This model is a hybrid in that it combines in-person learning and distance learning. This model assumes that County and City Health Officers amend the current Shelter-in-Place Order to permit instruction on school campuses. Students will be divided into groups that attend school two days per week, with a schedule that provides instruction online with teachers as well as independent work 3 days a week. The reason for dividing students into two groups is to create small, stable cohorts at the elementary level, and social distancing at the middle and high school level – two practices that are included in both County and City health guidelines for schools.

A Distance Learning Model: This model will support families who choose not to return to in-person instruction, with online instruction only. This model will also provide a backup plan in the event that a classroom or school must close down due to quarantine or local health orders. The revised Distance Learning model for next year will satisfy or exceed the new state requirements for daily instructional time, live interaction with teachers, and independent assignments.

I understand that this is an important decision to make, one made especially challenging due to the constantly evolving conditions and guidance regarding COVID-19.  We also recognize that even if you select the Hybrid Model, it may not be possible to offer that option in August 2020 if conditions do not yet permit us to open schools to on-campus learning. In this case, students will all begin in Distance Learning before transitioning to a Hybrid Model when possible.

To help you make this decision, I have outlined our current plans for risk reduction in our schools. BUSD is working with Berkeley Public Health and in alignment with Alameda County Office of Education to prepare for on-campus learning. Current guidance includes, but is not limited to, the following risk reduction practices:

Daily Screening
Students/families and staff self-screen at home and will also be screened before entering the building. Screening may include visual screening, temperature checks and checklist questions.

Face Coverings
Cloth face coverings required (except when eating or drinking) for all staff and for students in Kindergarten and above, with the exception of staff and students unable to wear them due to special circumstances, in which case face shields are permissible as a substitute, worn with a cloth drape secured across the bottom.

Cohorts (aka Bubble Groups)
As practicable, students should remain in the same space and in groups as small and as consistent as possible. When it is not possible to remain in stable cohorts within the same space (middle and high school), face coverings and limiting group gatherings are a higher priority.

Social / Physical Distancing
As practicable, desks to be placed 4-6 feet apart and minimizing face-to-face contact. However, with stable cohorts in place it’s permissible to relax the 6 feet recommendation if it ensures more students receive in-class instruction, in which case face coverings and cohort stability are high priorities.

Hygiene
Additional time for handwashing and/or sanitizing will be provided for students. BUSD is  also planning the installation of permanent handwashing/bottle filling stations as replacements for many of the existing drinking fountains and sinks on all campuses, to be completed during the fall semester.

Cleaning
Daily cleaning, including common and high-touch spaces in the school will be performed by custodians and other staff, and enhanced by the recent purchase of electrostatic cleaners. Training on facilities cleaning will be consistent with guidelines established by the CDC. Cleaning supplies will be provided to custodians, office staff, and teachers.

Ventilation and Outdoor Space Use
The use of outdoor spaces is being prioritized, and indoor air filters have been upgraded, including many up to MERV-13 (which also addresses air quality for smoke events.) For classrooms without filtration, BUSD is acquiring portable air purifiers for classrooms.

I appreciate your patience and understanding as we work to develop a plan to provide the best possible educational opportunities, while taking seriously the need to reduce the risks associated with the coronavirus.  Please look for an email later today with a link to the Instructional Choice Form where you can indicate your choice for your student(s), and note these important dates for further communications:

 

July 8	Instructional Program Choice Form sent to Families
July 15	Deadline to submit Instructional Program Choice Form
July 15	Fall 2020 update at Special School Board meeting
July 16	Email update to community about Fall 2020 Plans
July 29	Approval of Fall 2020 Plan at Special School Board Meeting
July 31	Final Fall 2020 plan communicated to staff and families
August 3-14	Weekly updates to students and staff about Fall Program
August 17	First day of school for students

Sincerely,

Brent Stephens
Superintendent

P.S.  You may have seen an article in Berkeleyside (July 7) about BUSD’s fall plans. Unfortunately the article contained several errors. Please rely upon our direct communications, and on board meetings, for the best source of current information on fall planning. Here is information about how to attend online School Board meetings.

We have asked for corrections to the Berkeleyside article, including the incorrect statement that BUSD is not planning to have middle and high school students on campus in the fall. BUSD is currently working actively on a plan to reopen middle and high school campuses, if this is permitted by the County and City Health Department’s Health orders. A return to on-campus learning in middle and high school, just as with elementary schools, would require a reduction of class sizes by 50% so that social distancing is possible. This would reduce the number of days that most students can be on campus to two days per week.

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2019-20 Messages to Staff