Payroll Department | Berkeley Unified School District

Contact Us

2020 Bonar Street, Berkeley, CA 94702
Office Hours: Monday – Friday, 8:30 AM to 4:30 PM

Office Fax: 510.644.8549

Name	Position	Contact
Deanna Woods	Payroll Specialist, A-G	(510) 644-6436
Miriam Miranda	Payroll Specialist, H-O	(510) 486-8012 ext 77023
Jenny Le	Payroll Specialist, P-Z	(510) 644-6067
Jozlyn Shirley	Payroll & Benefits Manager	(510) 644-6674

The Payroll team can also be reached at payroll@berkeley.net.

The Payroll Department is introducing paperless timesheets (E-Timesheets) to be used for reporting any exception time worked. i.e. Daily/Hourly Subs, OT, ET, Out of Class, and for exception pay that you’d normally fill out on a paper timesheet. These are not to be filled out for normal FTE salary. Instructions are provided in the link below, and also in the first tab to each timesheet. Please download the file and save it as a template for use. Also note that the first time fields are filled in as AN EXAMPLE ONLY. Please remove the data once you begin to fill in the actual timesheet. THIS IS ONLY ACCESSIBLE THROUGH YOUR BERKELEY.NET EMAIL ADDRESS. Click here for E-Timesheet Instructions.

Click for information about employee rights under the Families First Coronavirus Response Act

Forms

2023-2024 Pay Dates
2023-2024 Holiday Calendar
2024-2025 Pay Dates
2024-2025 Holiday Calendar
Direct Deposit Form
Request to Cancel Direct Deposit
2024 W-4 Form
IRS W4 withholding estimator
DE4 State Withholding Form

Employee Self-Service

All Berkeley Unified Staff view/print Pay stubs, Paycheck images and W-2’s using ESS. Click here for instructions.

Retirement

CalPERS Online
CalSTRS Online

Tax Sheltered Annuities (TSA’s)

(Also known as 403b and 457 Plans)

BUSD sponsors two tax sheltered retirement plans for employees to participate in. The Plans are referred to by their Internal Revenue Service Code sections: 403b and 457. Participation in these plans are voluntary.

Both plans allow employees to save for their retirement with tax deferred contributions. Contributions are deducted from the employees pay on a pre- tax basis. This means the employee does not pay taxes on these amounts until they are distributed from their 403b or 457 accounts.

As is common with most things IRS, establishing a 403b or 457, making contributions to, and requesting distributions from the account is strictly controlled by IRS regulations. To assure the District complies with these rules, a Third Party Administrator (TPA) was contracted to review all TSA transactions. BUSD’s TPA is TSACG.

The following documents provide information about BUSD’s 403b and 457 Plans:

Meaningful Notice / Plan Summary Information 2022
403b and 457 Plan Approved Vendors

CARES ACT

Staff attempting to access funds from their 403b, TSA now has an Online Distribution System to begin the process.

Click here for the TSA Online Distribution System.

The video below discusses usage of the Online Distribution System.

Must submit two proofs listed below.

All Proofs must be current originals (issued within the last 2 months) imprinted with the name and current Berkeley residential address of the parent/legal guardian. A student can have only one residency for purposes of establishing residency and must be living in Berkeley when submitting forms.

Only personal accounts will be accepted. No care of, DBA or Business accounts.

Voter registration for the most recent or upcoming election
Checking/Savings bank statement
Credit card statement
Action letter from Social Services or Government Agency (canot be property)
Entire utility bill,contract or receipt (PG&E, Landline phone, EBMUD, Internet or Cable)
Paycheck stub or letter from employer on official company letterhead confirming employment and address on file
Valid automobile registration
Valid automobile insurance
Rental contract/lease with payment receipt
Current Renters or Homeowners insurance policy
Current property taxes
Property deed dated within the year